Aviation Administrative Assistant

• Job Summary

  The Administrative Assistant works to support a professional office environment and performs a variety of duties for the Admin Support Office and ATP’s network of nearly 50 Training Centers.

  Qualifications

  • Administrative work experience required
  • Self-motivated with problem-solving skills required
  • Excellent organizational and time management skills required
  • Outstanding verbal and written communication skills required
  • Some college coursework preferred

  Full-Time Pay & Benefits

  • ATP offers a comprehensive employee benefits program, including:
  • Starting pay commensurate with experience
  • $15,000 Employer Paid Life Insurance
  • Medical coverage (Employer pays 60% of total premiums)
  • Dental/Vision/Life Insurance
  • Critical Illness and Accident Insurance
  • Short-Term and Long-Term Disability Insurance
  • 401(k) Enrollment (100% Vested with no employer contributions)
  • 8 Paid Holidays (New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Thanksgiving Friday, Christmas Eve and Christmas Day)
  • 13 Paid Time Off Days per Year (PTO is earned on an accrual-based system, meaning you accumulate a little over 1 day of PTO for each month you work. Accrued PTO may be requested upon successful completion of 90 days of employment.)

  Physical Demands

  • The physical demands described here must be met by an employee to successfully perform the essential functions of this job. The employee is regularly required to talk, hear, see, stand; walk; use hands to finger, handle or feel; and reach with hands and arms, lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

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Job Requirements:

Responsibilities

• Pick up and receive mail and packages, distribute as assigned
• Schedule and maintain calendars for meetings and resources
• Order food/coffee for meetings
• Maintain ATP employee apparel program and process orders
• Screen executives’ calls
• Manage phone lines and phone tree
• Schedule employees and guests travel arrangements
• Negotiate rates, discounts, etc. with vendors
• Handle any special projects and executive/management needs
• Stock office supplies and conference room refrigerator(s)
• Manage office needs, i.e. Copier, A/C, pest control, etc.
• Manage all expense reports
• Make bank deposits, as needed