Administrative Support

Essential Duties and Responsibilities:

• Greet and direct guests accordingly, and act as first point of contact for the office
• Order and maintain inventory of all office supplies, printers, and office snacks/beverages
• Manage and distribute all mail/packages daily and coordinating all outgoing mail needs including preparing FedEx packages
• Act as emergency administrator for the office, including, emergency backpacks, monthly emergency checklists and maintaining resource forms
• Answer telephones during business hours
• Maintain cleanliness and organization of the office, ensure conference spaces are clean and ready for meetings
• Coordinate all catering needs, order food for lunches, meetings, birthdays, etc.
• Manage conference space bookings for tenant event space through AsureSpace platform.
• Assist with assigning and tracking work orders
• Provide general support to other operating divisions of the company as needed

Qualifications and Experience:

• Minimum one year of administrative office experience
• Thorough knowledge of all general office practices, protocols and procedures required
• Superb organizational skills with excellent attention to detail
• Must be able to maintain a high level of accuracy and work diligently
• Must be able to multi-task and work well under pressure
• Must possess a sense of urgency, be highly proficient and organized in scheduling and maintaining calendars
• Must possess very strong interpersonal skills and the ability to build relationships with individuals at all levels
• Be able to anticipate needs, work in a fast-paced environment
• Willing to work as part of a team and support the office as needed
• Highly proficient in Microsoft Office
• Exceptional verbal and written communication and people skills
• Must be able to interact with individuals at all levels