Administrative Specialist (Temporary)

Salary Range $14.00
– $17.00/per hour, DOE Not Eligible for Benefits This is a part-time, temporary position not eligible for benefits.

Grade 107 Work Schedule Monday
– Friday, 8am
– 5pm; some evenings and weekends may be requiredSummer Hours: Monday
– Thursday, 7am-6pm Work Calendar 12 Months Maricopa Summary Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?

Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?

Whether you’re teaching, working, or learning Make It Happen At Maricopa County Community Colleges!

About Us What’s Currently Happening at Maricopa * Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).* Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance* One of the largest community college systems in the country* 2020 Healthy Arizona Worksites Program recipient* Named 19th Best Employer for Women by Forbes* 2019 No.

42 in Arizona’s Best Employers Job Summary This position reports to the Counseling Department which serves multiple functions including instructional support, student services, and numerous student success iniatives.

This position coordinates department projects, timelines, and communication including class schedule building, staffing, instructor evaluation coordination, front line communication with both residential and adjunct faculty, and budget and account management, purchasing and expense processing.

Essential Functions 30%
– Service support functions includes front desk receptionist duties, scheduling appoinments, student “intake”, and organize statistical data for review.

30%
– Instructional support funstions susch as processing class schedule building, classroom/room reservation, ordering textbooks, contacting adjuncts, finding subs, assist with faculty hiring/onboarding; sending communiques.

20%
– Assists with HCM, FMS, SIS functions; monitoring and ordering supplies inventory, monitors and tracks department budget and expenses, contacts vendors for purchase and delivery information, creates and monitors requisition information and invoices; retrieves and verifies information in SIS in accordance with established standards and guidelines.

10%
– Prepares and maintains routine and non-routine correspondence, reports, documents, records and files; manages documentation/record-keeping system in accordance with established standards and guidelines.

5%
– Updates and maintains schedules, calendars and related meeting materials including department meeting agendas and meetings minutes.

5%
– Project planning and implementation to include new adjunct training sessions, mental health awareness activities, workshops and other department projects.

Minimum Qualifications Associates Degree from a regionally accredited institution and one year of administrative office support or related experience.

or An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to succesfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.

Desired Qualifications A.

General office/receptionist experience B.

Experience with Google Suite and/or Microsoft Suite for email, calendars, spreadsheets, correspondence and presentations C.

Excellent communication skills as evidenced in the cover letter and resume as demonstrated by applicant’s composition, grammar, spelling skills and attention to detail.

Special Working Conditions * MCCCD does not sponsor individuals for any type of work visas* May require evenings and weekends* May require prolonged periods of viewing a computer screen* May be required to lift or carry up to #25 lbs How to Apply Applicants must submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications.

Applications without a cover letter or do not include detailed employment history information will be incomplete and will not be considered.

Please ensure your materials clearly provide the following information.

* Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.* Indicate whether former or current employment is Full-Time or;* Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)* Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.* Three professional references, preferably current and/or former supervisors.

If references are not provided in resume upon application, they will be requested at time of interview.

Posting Close Date Open until filled, first review July 29th, 2021 EEO Information Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX Title IX of the Education Amendments of 1972, states: “No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.” The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination.

Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

Clery Act The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses.

Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act