Administrative Specialist

General Description:
Part-time Administrative Specialist needed for busy bookkeeping firm.
This is a virtual position.

Duties will include completing work relating to administering LCP
Tracker requests and e-filing documentation.
Qualifications:

· High school diploma or equivalent

· Bachelor’s degree preferred

· Experience with Microsoft Word and Excel

· Critical and analytical thinking

· Interpersonal skills

· Effective communication

· Self-starter

· Attention to detail
Logistics:

· 100% Virtual

· Flexible schedule

· Reports to owner of company

· Speak, read, and write English fluently

· Ability to pass background check

Job Requirements:
Sample Job Duties:

• Assign subcontractors to projects

• Set particular certified payroll reports to permit updates

• Verify apprentices

• Run weekly subcontractor reports and resolve inconsistent findings

• Add new subcontractors into the system

• Run various reports in the system

• Update monthly project files in Excel regarding current/closing status

• Ensure wage rates are current; download, enter, and verify new wage modifications as
needed

• Compare fringe benefit rates between certified payroll reports and fringe benefit
agreements and provide information to prime contractors regarding discrepancies

• Download and review monthly LCPtracker Administrator Release Document

• Update status of and respond to tasks using Asana

• Create .pdfs for e-filing email area and setup project folder for emails when projects
closes

• Commitment to maximizing and streamlining processes

• Create and maintain positive and professional relationships with contractors

• Create and update documentation regarding processes as necessary

• Respond via email regarding inquiries to any of the above