Administrative Coordinator

Our Story: About You:You are a high achiever looking to thrive in a fast-paced environment.

You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals.

You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie.

You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence.

You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the teams common goal.

You value personal and professional growth and are ready to take the next step in advancing your career.If this sounds like you, well, then you will love the culture at Avison YoungAbout Us:Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services.

Weve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.Real estate can have an enormous positive impact on peoples lives and were in the business of making spaces and places work better for people.

Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.We care about each other and we have each others backs.

This makes AY a great place to be a client, and a great place to work.

We support the whole person and their complete wellness economic, mental and physical because whats best for our business comes from our people bringing their whole selves to work.

Responsibilities: AdministrationManage office/ kitchen supplies/mailHelp maintain printers Answer main phone and delegate to appropriate personSupport office personnel with office software (Microsoft Office and Adobe Suite)Update Phone Lists & Broker Lists (as needed)Sign for and distribute incoming overnight packagesValidate parkingManage conference roomsFacilitate maintenance requests for the office (Angus)Maintain cleanliness of officeCoordinate all office visitorsCoordinate all internal/external eventsOperationsFacilitate participation in membership-based eventsProcess Hello Sign requestsProcess Overnight PackagesHandle Certified Mail RequestsHandle Courier Packages/EnvelopesAccountingExecute accounting processes to include, but is not limited to:Process invoices for Property Management, Project ManagementAccounts Payable/ ReceivablesGenerate necessary reportsWeekly submittal of deposit log to accountantsTroubleshoot commissions issuesTrack and pursue all outstanding ARCoordinate with tenants Qualifications: QualificationsMinimum 2 year college degreeThe ability to create structure, design effective processes, and prioritizeBasic accounting skills and experienceExcellent project management skills with an ability to set and achieve goals, meet deadlines, and multitask in a fast
– paced environmentAbility to manage multiple moving pieces, productively work through conflict, with creative problem-solving, time management, organizational, prioritization and decision
– making skillsThoughtful and self-reflective, willingness to learnTeam
– player, hardworking, and resourcefulPositive attitude with a curiosity to drive results Our Equal Opportunity Commitment: Avison Young practices as an equal opportunity employer in all services locations around the world.

We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity.The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law.For those requiring assistance with disabilities, information relating to the need for accommodation and accommodation measures will be addressed confidentially.Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices.Apply with us TODAY