Administrative Coordinator 4

Supplemental InformationLouisiana Department ofPublic Safety & Corrections -Corrections ServicesLOUISIANA STATE PENITENTIARYAngola, LAwww.doc.louisiana.govTHIS POSITION WILL BE FILLED AS A PROBATIONAL APPOINTMENTor PROMOTION OF A PERMANENT CLASSIFIED EMPLOYEE OFLOUISIANA STATE GOVERNMENT (State Employee)DETAIL – The selected employee may be required to serve a trial detail prior to being permanently promoted.TEMPORARY JOB APPOINTMENT – This position may be filled by temporary job appointment. If filled as a temporary job appointment, should a permanent position become available, the employee may be converted to a probational appointment.PROBATIONAL APPOINTMENT – Current permanent status classified State employees may be required to accept a probational appointment, if selected.In the supplemental questions section, applicants must authorize the HR Office of DPS&C-Corrections Services to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment.Applicants must have Civil Service test scores for 8500-Office Support Exam in order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a score prior to applying to this posting, it may result in your application not being considered.Applicants without current test scores can apply to take the test here.Applicants claiming exemption from testing requirements under Civil Service Rule 22.8(a) Vocational Rehabilitation Services should submit Vocational Rehab letter as either an attachment in LA Careers, a fax to (225) 342-5968, or by mail by close of this announcement to be considered.Any qualifying experience that is based on college credit/college hours should have an accompanying transcript for verification. The transcript should be attached to the application or faxed prior to the close of this announcement for your application to be considered. Fax to (225) 342-5968, or mail by close of this announcement.>>>> An attached resume will not replace a completed application. <<<<
REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT. Failure to provide your qualifying work experience may result in your application not being considered.Any degree, certificate, special license, or DD-214 must be verified by official documentation prior to hire.This Agency is a Drug Free Workplace.The Louisiana Department of Public Safety and Corrections – Corrections Services is an Equal Opportunity Employer and does not discriminate based on any non-merit factor including disability.To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor/manager has 90 days from the closing date of the announcement to make a hiring decision. Specific information about this job will be provided to you in the interview process, should you be selected.* Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*For information about this job posting contact:Chassity RheamsLouisiana State PenitentiaryHuman Resources Department(225) 655-2055Fax: 225-342-5968 QualificationsMINIMUM QUALIFICATIONS:Three years of experience in which clerical work was a major duty.SUBSTITUTIONS:Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.NOTE:Business or technical school training with less than completion will only be credited in six month increments.Similarly, college training will only be credited in 15 semester hour increments.NOTE:Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Commission of Higher Education; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.Job ConceptsFunction of Work:To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity, and consist mainly of departmental-program duties.Level of Work:Advanced.Supervision Received:General from higher-level clerical and/or supervisory personnel.Supervision Exercised:May supervise 1-2 lower-level personnel.Location of Work:May be used by all state agencies.Job Distinctions:Differs from Administrative Coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.Differs from Administrative Program Specialist–A by the absence of professional-level duties that involve a variety of administrative functions or management of a departmental or statewide program.Examples of WorkNOTE:Positions allocated at this level tend to focus on specialized, programmatic examples of work as listed below:Performs responsible departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.Serves as liaison and/or contact person for the department or office between and amongst other departments, customers, vendors, and agencies.Receives applications or other forms and reviews for compliance with department policies; works to resolve discrepancies; may make initial determinations regarding client’s eligibility for department services.Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.Compiles information from various sources and prepares specialized reports; formats reports according to department standards.Serves as assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.May begin performing duties related to traditional administrative functions, such a property control, purchasing, and safety, in addition to other clerical duties as noted above.