Administrative Clerk

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We have an urgent new job opening with one of the direct client, its direct hire role for more details you can reach me at 5173477620.

Administration

1. Use MU rate: Non-Cleared Professional (Non-Cleared Professional)

2. Arlington, VA (ONSITE) 22202

 

Job Description:

This position is responsible for greeting and welcoming guests, assisting with visitor

management requirements and providing a positive first impression of the

organization. Coordinates logistics for all onsite meetings and provides clerical and

customer service support across the business. This position provides the opportunity

to work with dynamic teams and customers and offers the opportunity to grow your

responsibility.

Essential Functions:

• Greet, welcome and direct visitors appropriately

• Maintain office security by following safety procedures, visitor management

requirements and issuing visitor badges and access.

• Answer, screen and forward incoming calls

• Provide general customer service in person and via phone/email.

• Review, collect and signature accept courier packages and communicate with

staff for appropriate distribution.

• Prepare and arrange collection of outgoing packages

• Order, receive and stock office and breakroom supplies and reconcile delivery

discrepancies

• Maintain organization in the front office, breakroom, workroom and conference

rooms.

• Process accounts payable invoices and organize files for internal records

• Maintain a general filing system of accounts payable and vendor

documentation

• Coordinate logistics for all onsite meetings; schedule conference rooms,

food/beverage service and audio visual support.

• Coordinate with security personnel to ensure clearances and facilities are

suitable for the meeting purpose.

• Schedule transportation services

• Arrange travel itineraries and assist with timely submission of expense reports.

• Perform clerical duties – filing, photocopying, and scanning.

• Submit building maintenance requests using the Tenant Service Center portal

• Be the primary or alternate point of contact for Tradeshow activities

• Update content as needed on internal websites.

• Space Planning: Coordinate and track workspace assignments, ensure spaces

are prepared for office moves and new hires.

• Cross train to perform back office duties as needed

• Additional tasks and responsibilities assigned by management

 

Basic Qualifications:

• High School Diploma or equivalent with a minimum of 4 years of prior related

experience

• Knowledge of standard office administrative practices and procedures.

• Computer proficiency and proficiency in MS Office suite of tools including

PowerPoint, Word, Excel and Outlook.

Job Requirements:

• Must be able to work in a fast-paced, dynamic environment with the ability to

prioritize, multi-task, and ensure tasks are completed on time.

• Strong organizational and time management skills.

• Travel planning/expense reporting.

• Must be willing and able to pass routine drug screening and background check