Administrative Asst – MMC

Overview:

Administrative Assistant

Full-time, 72 hours per pay period, Night shift

With more than 30 specialties from Cardiology and Neurosurgery to Orthopedics and Vascular care, Methodist Medical Center was one of the first hospitals in East Tennessee to offer cutting-edge treatments and technologies that benefit people with life-threatening aneurysms, severely damaged knee, hip and shoulder joints, sudden heart failure, and non-healing wounds.

301 licensed beds

25 ICU beds

8 step-down beds

38 emergency suites

2 cath labs

1 electrophysiology lab

8 LDRP suites

205 active and courtesy physicians

1,192 employees

Position Summary:

Performs administrative duties for VP/Chief Nursing Officer and other administrative level executives. Provides front office coverage. Does work of a confidential nature and relieves executive of designated administrative details. Prepares correspondence, memoranda, reports, etc., utilizing advanced PC software skills. Schedules and maintains calendar of appointments, meetings, and travel itineraries, and coordinates related arrangements. Must exercise initiative, judgment and knowledge of company practices, policies and organization.

Responsibilities:
Types, edits and proofs correspondence, policies, committee minutes, manuals, letters, forms, procedures, and/or other general typing as directed, initiating other documents and correspondence as appropriate.

Records and transcribes minutes of committee meetings to maintain an accurate record of decisions.

Opens and screens incoming mail. Locates and attaches appropriate file to correspondence to be answered. Prepares outgoing mail.

Maintains daily appointment calendar. Coordinates appointments and meetings and organizes agenda materials.

Receives and screens telephone calls and may respond to moderately complex inquiries. Takes messages and/or redirects callers.

Maintains and organizes department files.

Maintains and orders office supplies as necessary.

Assists in the preparation of presentations using the appropriate software packages. Receives and summarizes the related data.

Remains mentally alert and maintains concentration with attention to detail for prolonged periods, at times under stress. Maintains adaptability, flexibility, initiative, persistence, and efficiency of time management and action.

Qualifications:
Minimum Education:

None specified; will accept any combination of formal education and/or prior work experience sufficient to demonstrate possession of the knowledge, skill and ability needed to perform the essential tasks of the job, typically such as would be equivalent to a high school diploma or GED. Preference may be given to individuals possessing a HS diploma or GED.

Minimum Experience:

Three (3) to five (5) years clerical/administrative experience. Experience using word processing (MS Word), presentation (PowerPoint) and spreadsheet (Excel) software.

Licensure Requirement:

None