Administrative Assistant Student Services

Big Sandy Community and Technical College is looking for an experienced Senior Administrative Assistant to join the Student Services department.

The Senior Administrative Assistant provides administrative support for the Chief Student Affairs Officer, involving a wide variety of administrative functions for which the assistant assumes a lead responsibility as the delegate of the administrator.

This is a defined-term, contract position.

Dutes are as follows:

• Maintain and organize area calendar and schedule related to the office of the Chief Student Affairs Officer.
• Prepares payroll assignment forms within the department.
• Manages administrative functions on behalf of the Chief Student Affairs Officer.
• Tracks departmental budget and orders departmental supplies.
• Oversee recordkeeping, purchasing, and data entry.
• Processes travel requests, absence requests, procard reports and other office administrative duties.
• Assist the Chief Student Affairs Officer with developing PowerPoint and other efforts of marketing of the department in cooperation with the Public Relations department.
• Provides exceptional customer service to both internal and external stakeholders, as relationship management is an essential function of this position.
• Serves as receptionist in the capacity of greeting visitors, answering telephone, distributing mail, etc.
• Assists the Dean of Student Services with high level, confidential materials related to the department.
• Ensure a level of confidence related to student and departmental data.
• Work with scheduling events managed by the Office of Student Services.

A Bachelor’s Degree in Business Administration or related field and one (1) year of related work experience, is required. Two (2) years is preferred.

The ideal candidate will possess a firm understanding of multiple budget lines and the ability to provide financial analysis. Candidates should possess a strong skillset in working with Microsoft Excel, Word, PowerPoint, and Outlook products. Excellent organizational, time-management and interpersonal skills and the ability to work with students, community visitors and other departments with a high degree of confidentiality is necessary.

Applicants must complete the online application and upload a current resume and all college transcripts (copies are acceptable for initial review).

KY law requires state and national pre-employment background checks as a condition of employment.

Position is open until filled.

Applicants will be notified if selected for an interview.

To apply, visit https://careers.kctcs.edu/

For questions regarding the above position, contact us by emailing
mblair0039@kctcs.edu

About Us

Big Sandy Community and Technical College (BSCTC) is committed to quality educational opportunities for student success, promotes economic growth and enhances the quality of life of its constituents. With campuses in Prestonsburg, Pikeville, Paintsville and Hager Hill, BSCTC offers 30 academic and technical programs and more than 200 credentials with an emphasis on innovation in learning and student access, transfer and success. BSCTC is one of 16 colleges in the Kentucky Community and Technical College System (KCTCS). The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.

KCTCS offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match.
• Employee Assistance Program