Administrative Assistant-Rydal Park

General Responsibilities Responsible for performing a variety of administrative and clerical duties that support the assigned department. Provides exceptional customer service in line with the HumanGood Mission. Essential Duties: Provides administrative support to the department by proactively offering assistance, ensuring supplies are fully stocked, assisting with coordination of meetings, placing phone calls, etc. Prepares thorough and accurate meeting minutes in a timely manner. Types correspondence, memos, forms, tables, reports, etc.; utilize Microsoft, Excel, email, and specialized departmental equipment/software to prepare documents as appropriate. Answers and places telephone calls; assists callers if possible or transfer calls to the proper individual or department; takes and delivers messages; greets and assists department visitors. Arranges meetings and conferences for supervisor, schedules appointments, makes travel and hotel arrangements, and maintains a schedule of supervisors commitments to avoid conflicts. Prepares materials for meetings in advance of meetings and ensures supervisor has all needed materials. Also ensures any AV equipment, refreshments and/or other supplies are set up and functioning properly. Reviews and processes department invoices. Ensures accuracy of invoice amounts and timeliness of processing. Creates and maintains databases as needed. Responds to inquiries relating to his/her particular area within given timeframes and established policy.

To be successful in the role, you would have:

• A high school diploma or equivalent with an emphasis in a business curriculum; an Associates degree preferred.
• A minimum of two years administrative support experience required.
• Proficient PC Skills; advanced user level of word processing, spreadsheet and presentation software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and other applicable software.
• Strong skills in planning, organizing and handling multiple tasks.

What’s in it for you?

As the largest nonprofit owner/operator of senior living communities in California and one of the largest in the country, we are more than just a place to work. We are here to ensure that all we serve are provided with every opportunity to become their best selves as they define it, and this begins with YOU.

HumanGood offers competitive pay and phenomenal benefits. Eligible positions (30+ hours/week) start with 20 paid days off, plus seven holidays, a company-matching 401(k) and health plans that give you cash to use for those unexpected health issues. We also offer a Tuition Reimbursement to promote your career advancement.

Come see what HumanGood has to offer!

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)