Administrative Assistant/Receptionist

Come make a difference for a Company that is committed to improving the oral health of Idahoans!

If you like variety in your work and the opportunity to make a big impact on an organization, including creating great first impressions that strengthen our image and reputation, bring your administrative talent and passion to Delta Dental of Idaho.

General Description

Responsible for front office reception and building access duties, mail, and administrative support to the following departments: Administration/Human Resources, Accounting & Eligibility, IT, Marketing and Customer Service.

Also provides support for on-site meetings and conference rooms.

Essential Functions

* Greet and assist walk-in customers.
* Monitor visitor access and issue appropriate badges based upon access level.

Tracks and maintains inventory of temporary access cards for employees.
* Organize and route daily incoming mail; process outgoing mail; maintains organizations mailing/address list.
* Provide administrative support to assigned departments, including maintaining inventory of supplies, assisting with internal meetings and events (catering, meeting supplies, room setup), scanning/faxing, maintaining subscriptions, assisting with travel arrangements, reconciling credit card charges monthly.

Assists HR with assigned steps for new employee onboarding and maintaining updated HR information on Intranet.

* Ensure conference rooms are prepared and ready for use and stocked with appropriate supplies.

Serve as key contact for general audio/visual support; enlists the help of IT as needed.
* Maintain and stock appropriate office, printer, mailroom, and breakroom supplies; work with facilities manager to place timely orders for supplies.

* Provide administrative support for the Smile Squad, Wellness Committee and GrinWellness program.
* Assist with All Company Staff Meeting preparation, agendas, presentation materials, and recordings.
* Coordinates and communicates schedule for cleaning of breakrooms/refrigerators and watering plants (excluding personal plants).
* Demonstrate a commitment to the organizations vision, mission, values, code of ethics, and compliance/security standards.
* Other duties as assigned.

Requirements

* High school diploma or equivalent
* Minimum of two years of administrative support experience.
* Strong computer skills, including proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
* Detail oriented and a self-starter.
* Able to handle multiple projects.
* Strong customer service and interpersonal skills
* Willingness to work on site (this position is not eligible for a hybrid office/home schedule)

Physical and Mental Requirements

* Sitting/Standing (alternatively) continuously
* Keyboard Use/Repetitive Hand motion continuously
* Skill/ability related to comprehension, organization, reasoning/decision-making and communication appropriate to position/level

Note that all individuals hired after August 17, 2021 are required to show proof of vaccination against COVID-19 prior to starting work unless the Company approves an exemption for either medical or religious reasons.

Vaccination status will only be reviewed following an offer of employment.

Benefits

Competitive salary and benefits package, including paid medical, dental, vision, life, and disability insurance, as well as a generous 401k plan, among other benefits.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Individuals that may need assistance with the applicant or interview process may contact Delta Dental of Idaho at or by phone: .