Administrative Assistant – Paragould, AR Office

This is a safety sensitive position

Job Title: Administrative Assistant

Summary: Oversees general office activities and ensures the daily operations of the office are conducted in a professional and efficient manner.

Essential duties and responsibilities include the following. Other duties may be assigned.

• Assisting physicians with patient scheduling, completion of associated documentation, and receipt of payments
• Assisting site supervisors as needed
• Assisting with continuity of care and patient traffic flow
• Tracking client attendance for scheduled physician appointments
• Answering incoming telephone calls, taking and conveying associated messages;
• Processing requests for services as needed
• Verifying client Medicaid/Insurance coverage as needed
• Interacting with physicians’ offices to obtain PCP referrals as needed
• Performing general secretarial duties as needed
• Monitoring and maintaining confidentiality of client and staff protected information
• Providing customer service as needed
• Assisting with maintaining office safety and performance of emergency drills
• Maintaining Material Safety Data Sheet file
• Maintaining product recall file
• Distributing and adhere to policies and procedures as established by superiors
• Other duties as assigned

Supervisory responsibilities:

• None

Qualifications:

• Individual must be able to perform each essential duty satisfactorily
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Education and Experience:

• Related experience and/or training
• Moderate to excellent computer skills
• Ability to organize and complete multiple tasks in a timely manner

Language skills:

• Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
• Ability to write professional reports and general business correspondence
• Ability to effectively present information and respond to questions from staff, clients and the general public

Mathematical skills:

• Ability to perform basic mathematical functions such as addition, subtraction, multiplication and division

Reasoning ability:

• Ability to define problems, collect data, establish facts, and draw valid conclusions

Physical Demands:

• Ability to successfully perform those duties and tasks that are essential to the function of the job.
• Reasonable accommodations will be made for those individuals with disabilities to perform the essential functions of the job.
• Required to stand; walk; sit; use hands to finger; handle or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell.
• Must be able to frequently lift and/or move up to 20 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work environment:

• Reasonable accommodations will be made for those individuals with disabilities to perform the essential functions of the job.
• Noise level is usually moderate.