Administrative Assistant III

PDS Tech, Inc. is seeking Administrative Assistant in El Dorado, KS.

BASIC FUNCTION:

• Conducts intermediate level administrative support and technical assistance for various departments under general supervision.

ESSENTIAL JOB DUTIES/RESPONSIBILITIES: (functions considered essential as defined by ADA)
Performs daily office responsibilities (i.e., phones, faxes, copying, filing, mail, typing, etc.)
Provides mail processing for the office (i.e. incoming, outgoing, overnight packages, certified mail, etc.)
Meets and greets visitors, liaise with vendors and consultants to coordinate services as needed
Orders and distributes various supplies and other items (i.e. food, badges) and inventories supplies on a regular basis
Performs various data entry assignments
Coordinates various processes and maintains documents and records related to process (may include audits)
Prepares, monitors and maintains various files, reports, records, systems, and documents including invoices, spreadsheets, etc.
Provides administrative support as assigned and as needed
May provide receptionist duties as needed
May schedule travel arrangements
May perform analysis and review of various assigned transactions
May maintain orderliness and cleanliness of conference rooms, boardroom, reception area and kitchens or other assigned areas as well as all related equipment
May act as department document control coordinator
Special assignments or tasks assigned to the employee by their manager, as determined from time to time in their sole and complete discretion

 
EXPERIENCE:

• A minimum of two years of on-the-job experience is required.

EDUCATIONAL LEVEL:

• A minimum of a High School degree or equivalent is required.

REQUIRED SKILLS:

• Ability to apply pre-established guidelines to intermediate level administrative and data entry assignments. Working knowledge of Microsoft products, especially Excel and Word. Organized, effectively manages time, able to prioritize, and take initiative. Ability to perform both technical and administrative clerical assignments. Good problem solving, listening skills and the ability to effectively communicate with others, both written and verbal communication, basic reading and writing skills; ability to perform basic mathematical calculations, ability to work independently, cultivate and maintain professional business relationships, multi-task and maintain equanimity under pressure; detail oriented, punctual, dependable and flexible. Works well with employees of all levels in organization. Ability to lead safety meeting talks as scheduled and complete legally required ePrism safety training modules depending on assignment.

PREFERRED SKILLS:

• Knowledge of commercial insurance, Acord Insurance form, procurement, and ISO certification is preferred depending on assignment and location.

WORK CONDITIONS:

• Office based and depending on assignment, may require work outside of normal working hours with minimum advance notice and travel by car up to 6% of time to local post office on a daily basis.

PHYSICAL REQUIREMENTS:

• Job conditions require standing, walking, sitting, twisting, stooping, crouching, kneeling, talking or hearing, making visual inspections, making precise hand and finger movements. Depending on assignment, job conditions may require lifting and/or carrying up to 10lbs, pushing and/or pulling 10lbs, climbing up to 2ft, ability to operate and drive all assigned company vehicles at company standard insurance rates is essential, valid state driver’s license and proof of insurance required, perceiving color differences, ability to wear personal protective equipment (beards not permitted), and strenuous physical activity.

ENVIRONMENTAL, HEALTH, & SAFETY RESPONSIBILITIES:

• Our primary values are: We put health and safety first; We care about the environment.
• All  employees are expected to work safely every day and be safety & environmental leaders. This includes active participation in the following:
• Stops and/or reports any unsafe work or conditions
• Follows safety & environmental policies and procedures
• Supports safety & environmental goals and initiatives
• Participates in safety & environmental meetings, training, emergency drills and hazard recognition programs
• Reports all accidents, injuries and near misses, and participates in associated investigations
• Participates in industrial hygiene, medical surveillance and behavior based safety programs

PDS Tech, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

Founded in 1977, PDS Tech, Inc. is one of the nation’s premier specialty staffing firms with 31 offices nationwide. We offer a full range of benefits including:

• Health insurance
• Paid holidays
• Weekly payroll
• Immediate 401(k) eligibility
• Completion Bonuses
• Training
• Please note availability of benefits may vary by position

PDS specializes in Engineering and IT arenas including Aerospace, Defense, Electronics, Telecommunications, Automotive, and Energy just to name a few. Our reputation, track record, and years of continuous growth reflect the commitment to quality that our employees and clients experience first-hand. To find out more about PDS, please visit www.pdstech.com

$$$ PDS pays for referrals! $$$