Administrative Assistant II

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals, and branded generic medicines. Our 109,000 colleagues serve people in more than 160 countries.

ABOUT ABBOTT

Abbott Vascular provides innovative, minimally invasive and cost-effective products for treatment of vascular disease. Our extensive portfolio includes drug-eluting stents, bare metal stents, guide wires, balloon dilatation catheters, imaging catheters and software, vessel closure devices and peripheral stents. 

WHAT YOU’LL DO 

We are recruiting for an Administrative Assistant II to join our team in the Santa Clara, CA location.  In this role, you will provide primary administrative and overall support and coordination for the Abbott Vascular Divisional Vice President, Regulatory Affairs. In addition, you will be responsible for completing special assignments and projects as required to enable efficient departmental operations and interacting with key internal and external stakeholders.

Responsibilities:

• Assist the Regulatory Divisional Vice President with meeting arrangements, calendar management, travel arrangements, expense reimbursement, invoice processing, updating team on compliance deliverables and other administrative tasks

• Leads, organizes, and manages all details related to event planning for corporate onsite and offsite meetings

• Creates, edits and reviews, proofreads and manages complex documents, spreadsheets and presentations requiring aggregation of materials, input and comments from multiple stakeholders. Demonstrated proficiency with MS Excel and PowerPoint is especially critical to success in this role

• Submits invoices for payment processing in a timely manner

• Creates polished executive presentations and develops and edits departmental communications such as organizational announcements. Maintains and updates the SH org charts on a monthly basis

• Provides general office support which may include, but is not limited to: mail distribution, answering telephones, filing, catering, ordering supplies, etc

• Support new hire onboarding for employees and serve as a team member of various employee engagement projects

• Prepares and updates reports, memoranda, and correspondence as required

• Applies a high attention to detail and creates a high degree of organization to ensure quality work products and adherence to deadlines. Must be very detail oriented, organized and self-motivated to follow through on requests (without requiring follow-up) and perform professionally under pressure and with limited direction

• Leads special projects as assigned

• Performs other related duties and responsibilities, on occasion, as assigned  

EDUCATION AND EXPERIENCE YOU’LL BRING 

Required 

• High School or GED diploma

• 3+ years of experience of senior-level administrative experience, including providing administrative support and project coordination on behalf of leaders at the top level of an organization

• Proficiency with M/S Office Suite (Excel, Word, PowerPoint, Outlook)

• Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization  

Preferred 

• Bachelor’s degree

WHAT WE OFFER  

At Abbott, you can have a good job that can grow into a great career. We offer: 

• Training and career development, with onboarding programs for new employees and tuition assistance  
• Financial security through competitive compensation, incentives and retirement plans  
• Health care and well-being programs including medical, dental, vision, wellness and occupational health programs 
• Paid time off  
• 401(k) retirement savings with a generous company match 
• The stability of a company with a record of strong financial performance and history of being actively involved in local communities 

Learn more about our benefits that add real value to your life to help you live fully:  www.abbottbenefits.com  

Follow your career aspirations to Abbott for diverse opportunities with a company that provides the growth and strength to build your future. Abbott is an Equal Opportunity Employer, committed to employee diversity. 

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal