Administrative Assistant Ii – 0050200

DCFS is deeply committed to the welfare and protection of children.

Our goal is to protect children by strengthening and supporting families.

In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.

Agency: Department of Children and Family ServicesClosing Date/Time: 08/05/2021Salary: $5,047.00-7,530.00 (Anticipating Starting Salary $5,047.00/Mo)Job Type: Salaried Full TimeCounty: CookNumber of Vacancies: 1Plan/BU: RC028 Collective Bargaining Agreement language applies to this requisition:We are currently transitioning away from a paper application process to an electronic application process.

This position has not been transitioned.

Please follow the directions below when applying to this position.

DO NOT APPLY ONLINE **DO NOT CLICK THE APPLY BUTTON** CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.

Posting Identification # 2113053-134948 Job Responsibilities * Serves as staff assistant to the Deputy Director, providing consultation regarding matters which are often of a sensitive and/or controversial nature.* Coordinates the management of the division by assisting in the planning, development, and implementation of Department programs as related to division services.* Advises on the feasibility and impact of proposed procedures and operations.* Provides input into confidential and sensitive strategies of management analysis.* Initiates modifications as needed to reflect changing priorities, both programmatic and budgetary.* Interprets policy, procedures, and directives to division staff.* Serves as point of contact with Human Resources staff in the Office of Employee Services regarding the division’s personnel needs.* Reviews, tracks, and monitors all confidential personnel evaluations, operations, and procedures of the division.* Oversees and coordinates a tracking system that ensures that all employee evaluations are completed properly and in a timely manner.* Oversees and monitors corrective action plans for staff and provides technical assistance.

(Job Responsibilities continued) * Tracks and monitors Office of Inspector General (OIG) recommendations and implementation of OIG recommendations.* Provides assistance in the preparation of the annual budget by providing technical information regarding division headcount, vacancies to be filled, and transfers in and out of the division.* Exclusively maintains procedures and issues monthly reports from which spending plans are obtained.* Coordinates with the Deputy Director and Associate Deputy Directors the development and implementation of the divisional operational plans through the ongoing assessment, evaluation, and improvement of Licensing programs and other related services.* Provides assistance to the Deputy Director and Associate Deputy Directors in the assignment of projects to staff.* Maintains a tracking and follow-up system of work assignments.* Conducts a variety of special projects, often of a sensitive and/or controversial nature.* Provides input into conferences.* Develops factual and statistical reports and monitors information.

(Job Responsibilities continued) * Researches and analyzes detailed information.* Composes responses to communications on behalf of the Deputy Director and affixes Deputy Director’s signature to letters, memos, vouchers, certain personnel transactions, etc.* Reviews materials for appropriateness and compliance with Agency policies, rules, and procedures.* Receives, reviews, and tracks information regarding studies and special projects conducted or monitored by the division.* Monitors the accuracy of the division’s centralized data base index and library.* Reviews reports and plans to ensure they are accounted for in accordance with the division’s organizational plan.* Develops strong public relations by responding to requests from community officials and citizens throughout the state in a prompt, courteous, informed manner.* Aggregates data and findings from relevant reviews and studies for presentation to internal units and external DCFS divisions.* Attends various meetings as assigned.* Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Knowledge, Skills, and Abilities * Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.* Requires two years of professional experience in a public or private organization.

Employment Conditions * Requires ability to pass a background check.

Education Degree * Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.

Education Major * Preferably courses in public or business administration.

Work Hours: M-F 8:30 AM-5:00 PMWork Location: 1911 S Indiana Ave Chicago, IL 60616-1310 Supervisor: GEORGE VENNIKANDAMBid ID Number: 2113053-134948 Agency Contact: Name: Showanda Dixon Mailing Address: 2020 W.

Roosevelt Rd., Chicago, IL 60608 Email Address: DCFS.LicensingPersonnel@illinois.gov {preferred} Phone #: 312/814-1222 Fax #: 312/814-1224 Job Function: Clerical and Administrative Support CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100 FOR EACH POSTED VACANCY APPLIED FOR.

APPLICATION INSTRUCTIONS DO NOT APPLY ONLINE.

Please submit application via email to: DCFS.LicensingPersonnel@illinois.gov Current State Employees: * Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.* Older versions of the CMS-100B will not be graded or returned to applicants.* Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.

* Seeking a Transfer – Submit an Official Position Vacancy Bid Form, Transfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.* A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.* Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

* Seeking a Reduction
– Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.* A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.* Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

Former State Employees: * Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.* A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.* Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

Non-State Employees: * Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.* Documentation is required for each Posting/Bid ID or your application(s) will be rejected.* Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.