Administrative Assistant

Position Summary

The Administrative Assistant provides administrative support to the Leadership and Principal Gifts frontline fundraisers to assist them in radiating out compelling messages for support and securing philanthropy from the College’s strongest potential supporters.

Primary Position Responsibilities

• Coordinates travel planning and meeting scheduling, drafts briefings, and enters debriefing reports.
• Assists with electronic and printed correspondence to donors and prospective donors, as well as internal communications among colleagues; and assists other team members collegially.
• Manages data and reports to track, produce, and distribute, in a timely way, accurate prospect and visit lists.
• Completes prospect coding, tracking all donor activity including individual visits, phone conversations, correspondence, and more in the Development database (Affinaquest).
• Coordinates all necessary material for complex high-level briefing books including detailed itineraries, research, briefings, and relevant attachments.
• Assists in the planning, tracking, and execution of a full range of high level cultivation, donor engagement, stewardship, and thank-you events.
• Creates project action items and production timelines; coordinates with fundraisers to assist in the development of briefings.
• Completes donor event participation tracking in Affinaquest.
• Produces reports summarizing event participation and other event reporting as required.
• Completes expense reports and ensures that appropriate reimbursements are made; reconciles expense statements.
• Assists other Development Office administrative assistants as needed in a collegial and team-oriented fashion.
• Other projects and duties as assigned.

The Administrative Assistant supports all activities involved with the cultivation, solicitation, and stewardship of this constituency. Provides high quality work in a fast-paced environment with multiple competing deadlines, exercising the utmost discretion at all times.

Education:

Bachelor’s degree preferred. High school diploma required.

Experience Required

Two or more years of progressive administrative experience is preferred. Experience in an educational setting is preferred but not required.

Skills and Abilities Required

• Excellent oral and written communication skills.
• Excellent organizational skills and keen attention to detail.
• Excellent interpersonal skills, including poise, professionalism, and discretion with confidential information. Strong computer and office software skills. Affinity for customer relations management (CRM) databases and data-entry.
• Ability to handle numerous and concurrent tasks with varied and specific deadlines.
• The ability to collaborate, as well as to work independently and pro-actively in a fast-paced environment is essential.
• Ability to work remotely and to support staff who work both on campus and remotely.

All employees hired after August 2, 2021 are required to upload proof of vaccination against COVID-19, subject to approved medical or religious exemptions or disability accommodations.

Job Type: Full-time

Pay: $20.00 – $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location