Administrative Assistant – Contractor Support – Los Angeles, CA

Position Summary:

The Administrator is responsible for providing the highest level of customer service to our contractors, clients, sales and recruiting teams in the fast-paced environment of MLA’s Interim Legal Talent group.

They are the contractor’s point of contact during pre-employment onboarding, time collection and payroll and offboarding processes.

The Administrator is responsible for ensuring both MLA Interim and Client onboarding requirements are fully completed for all candidate’s prior to starting their assignment as well as responsible for processing time & expense, payroll audits and reporting.

They also serve as point of contact for any questions related to human resources and benefits.

Key Responsibilities:

These essential functions may vary by office, but in general the Administrator will:

· Demonstrate utmost professional and ethical conduct.

· Provide support to the Interim recruiting and sales teams as it relates to onboarding, payroll

and contractor assignment support.

· Maintain the integrity of candidate and client profiles and placement records in MLA Database.

· Maintain a high level of professional communication with Interim clients and contractors.

· Prepare pre-employment documents to include office letters and employments agreements and execute onboarding orientation for new contract employees.

· Ensure contract employees adhere to all pre-employment screening guidelines and complete paperwork prior to a start date.

· Responsible for data entry, validation of data and integrity for all information entered into key systems.

· Manage Interim contractor payroll collection, processing, and auditing, to include contacting contractors and/or clients for missing timecards and/or approvals, through PeopleSoft and proprietary applications.

· Monitor time (regular, overtime & other hours) and attendance against time sheet data and time entry system to ensure correct submissions for the payroll system.

· Manage the distribution of paychecks for Interim.

· Oversee the resolution of all payroll issues for Interim contractors.

· Accountable for compliance for their office/s including payroll, invoicing, unemployment, E-Verify, workers compensation, etc.

· Knowledgeable on payroll laws in the state/s they support.

· Knowledgeable of employment law and compliance issues in the state/s they support

· Assist recruiting and sales team with submitting candidates into a Vendor Management System (VMS).

· Act as a point of contact in all human resource related matters for current and former contractors.

· Compile weekly and monthly reports, regarding business metrics for the sales and recruiting teams.

· Perform other duties as assigned.

Requisite Abilities and Skills:

· Strong organizational skills

· Independent thinker, ability to problem-solve.

· Strong attention to detail.

· Excellent written and oral communications skills.

· Ability to work in a group and have a “team-oriented” approach to projects.

· Very strong Microsoft Office 2016 computer skills: Outlook (managing folders, managing multiple calendars), Word (extensive formatting), Excel (formatting,), and PowerPoint.

· Maintain MLA/AP Confidentiality: Safeguard and keep confidential all information, observations, and viewpoints regarding candidates and client business.

· Demonstrate utmost professional and ethical conduct.

Core Competencies:

· Action Oriented

· Communicates Effectively

· Optimizes Work Process

· Situational Adaptability

Professional Experience/Qualifications/Education:

· College graduate preferred

· 2+ years’ experience in a customer service related and/or Administrative support position.

· Staffing Industry experience preferred, but not required.

· Payroll experience, especially familiarity with PeopleSoft, preferred.

· SAP Fieldglass and Sterling knowledge a plus, but not required.

Compensation:

An attractive and competitive compensation package will be offered to the successful candidate, including Base Salary with Bonus, Medical/Dental Benefits, Health Savings Account, 401k and Profit Sharing.