Administrative Assistant

Duties/Responsibilities:Operate telephone console and transfer incoming and interoffice calls.

Assure the phone recording system and after hour’s answering machine is fully operational and recorded messages are updated.

Answer inquires and be prepared to provide general information regarding KIC operations for KIC shareholders, the public, customers, visitors and interested parties.

Assist with KIC’s public relations, including newsletters, annual reports, and public social media.Receive, post and process payments for KIC owned residential rental units, and make related bank deposits for funds received each day.

Process online bank payments for KIC LogisticsConduct mail run twice daily and distribute mail accordingly.

Make photocopies, fax documents and distribute or mail correspondence as directed or authorized.

Maintain inventory and order office and break room supplies and refill the copy machine paper trays as needed.

Report all office machine malfunctions to IT Manager and follow up to insure equipment is repaired in a timely manner.

Expected to keep the waiting area, front workstation, and surrounding areas in a neat and organized fashion, sanitize areas as necessary.

Maintain complete confidentially on all matters.Other Duties as assigned.Minimum Requirements:High School Diploma Knowledgeable about Kotzebue and the NANA regionExcellent interpersonal skills and ability to work with a wide variety of people in a team environmentAbility to represent KIC in a positive and professional mannerExperience in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe softwareKIC Shareholder or descendent preferred