Administrative Assistant

Position Description:
Provides an advanced level of administrative support related to various departments and functions.
Compile, compose, prepare, verify and/or process information including but not limited to:

• Activities reports
• Special projects
• Governmental reports
• Employee/customer information
• Invoices
• Purchase orders
• Correspondence
• Contracts

Provide information and/or guidance to outside visitors, managers, customers, regulatory agency personnel, vendors, employees, and others concerning but not limited to:

• Meeting arrangements
• Proper application of confidential or sensitive information
• Company policies and procedures
• Employee/customer information
• Special projects

Plan, direct and/or coordinate company-sponsored civic, community, employee activities or programs.
Answer telephone, refer calls and/or record messages. Verify, approve and/or disseminate requests for information, invoices, and correspondence.
Maintain logs; verify and/or prepare information related to:

• Lost time and vacations
• Invoices and expenses
• Departmental and special projects
• Budgets

Order and maintain inventory of office supplies.
Regular and reliable attendance is required in performance of job.
Employee may be required to perform additional duties as assigned.

Position Requirements:
REQUIREMENTS

• Proficiency in MS Outlook, Word, and Excel or similar software
• Excellent written and verbal communications skills
• Initiative, prioritization, independence, and attention to detail

PREFERENCES

• PowerBI or similar data visualization software experience
• Research and analysis skills

Minimum Associate’s Degree
Experience providing administrative and/or secretarial support.
Demonstrated ability in use and function of office equipment applicable to position including computers, photocopiers, facsimiles, and applicable software.
Working knowledge of company’s policies, procedures, and use of terminology applicable to position.
Working knowledge and training related to:

• Budgets
• Word processing, spreadsheet, and presentation software such as Microsoft Word, Excel and PowerPoint
• Maintain physical and/or electronic filing systems
• Handling confidential and/or sensitive information
• Planning conferences and meetings
• Generally accepted standards for grammar and punctuation
• Contracts

Working knowledge of various types of manuals, forms, publications and reports.
Experience interacting and communicating effectively with internal and external customers.
Experience composing and preparing correspondence and reports.
Demonstrated ability to read and write fluently in English.

Able to operate office tools and equipment required.
Communicate and/or exchange verbal and written information or instructions.
Visual ability sufficient to perform job duties.
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We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.