Administrative Assistant – A220 (Contract)

Airbus is an international pioneer in the aerospace industry.

We are a leader in designing, manufacturing and delivering aerospace products, services and solutions to customers on a global scale.

We aim for a better-connected, safer and more prosperous world.

A commercial aircraft manufacturer, with Space and Defence as well as Helicopters Divisions, Airbus is the largest aeronautics and space company in Europe and a worldwide leader.

Airbus has built on its strong European heritage to become truly international with roughly 180 locations and 12,000 direct suppliers globally.

The company has aircraft and helicopter final assembly lines across Asia, Europe and the Americas, and has achieved a more than sixfold order book increase since 2000.

Position Summary:

Functions as Administrative Assistant, KPI’s Manager, and Analyst.

Develop accurate and timely data resulting from detailed analysis.

The analysis will include projects as well as continuous improvement initiatives.

Provide support in the following: office administration procedures, correspondence, business and event arrangements, call screening and prioritization, purchase orders and travel requests.

The Administrative Assistant will perform various duties including preparing reports, planning and scheduling meetings, preparing minutes and action items, organizing and maintaining paperwork including soft copies of the same, conducting research and circulating information using telephone, e-mail, letters and web sites.

Primary Responsibilities:
Coordination of IT access for new hires and current employees Monitor and track the required IT access for employees and engage other departments as needed to ensure access is granted Record, transcribe and distribute minutes of meetings.

Apply a variety of tools to collect, analyze and report data in support of the Performance Management System Arrange and coordinate meetings and events including webex and other conference calls.

Prepare reports, memos, letters, presentations and other documents, using word processing, spreadsheet, database or presentation software.

Conduct research across functional boundaries, assemble and analyze data to prepare reports and documents.

Review administrative operating practices and suggest/ implement improvements where necessary.

Organizes presentations and reports on a regular basis.

Apply a variety of tools to collect, analyze and report data in support of the Performance Management System Perform other duties as assigned.

Additional Responsibilities:
Prepare responses to correspondence containing routine inquiries.

File and retrieve documents and reference materials.

Monitor, respond to and distribute incoming communications including telephone calls.

Receive and interact with incoming visitors
Qualified Experience / Skills / Training:
3-5 years experience providing administrative support required.

Experience providing administrative support to senior level leaders preferred.

Strong computer skills and experience with MS Office Products and intermediate excel skills required.

Experience with Concur travel and expense reporting system preferred.

Ability to track and follow up on projects, tasks and action items.

Ability to organize and plan.

Ability to analyse and problem solve.

Ability to easily adapt to new tools and situations.

Ability to plan, organize and select venues and food appropriate to meetings and attendees for a variety of purposes.

MS Office and SAP as well as experience in analyzing data and demonstrable coordination skills.

Education:
Associates Degree in business or a related field or an equivalent combination of education and experience Certifications in MS Office Products preferred.

Fluency in English is required.

Fluency in French and/or German is highly desirable.

Ability to communicate effectively with individuals for whom English is not a primary language.

Physical Requirements:
Vision: able to read text on paper and computer screens.

Able to see and recognize individuals.

Ability to observe Hearing: Able to conduct conversation at normal tones.

Ability to hear instructions, carry on phone conversations.

Able to hear signals and alarms.

Speaking: Able to speak and be understood; able to relay instructions/directions and carry on telephone conversations.

Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate a personal computer and related equipment (printer, copier, fax, etc.) and to operate electronic doors and other on-site security devices.

Able to use electronic identification card to enter building, separate floors and internal doors.

Carrying: able to carry up to 10lbs/4.5kg for up to 200 feet.

Able to carry office supplies and small pieces of equipment.

Lifting: Able to lift items from where they are stored and replace them.

Pushing / Pulling: Able to push/pull small pieces of