Administrative Assistant
Brockton Area Multi-Services Inc.
This is a Contract position in Brockton, MA posted November 13, 2021.
Overview:
Competencies, Skills and Abilities
Here at BAMSI, we recognize that our employees are our greatest resource! Are you ready to make a difference? Become a BAMSI believer!
BAMSI is a private, non-profit culturally diverse human services organization providing services to adults and children with developmental disabilities, mental illness, behavioral health, and public health needs. We at BAMSI believe that those we serve are capable of amazing things and deserve our best. We support them in their journeys and celebrate their accomplishments along the way.
We strive to offer valuable benefits that promote a healthy work/life balance and add value to our employees’ lives. Our comprehensive benefits include:
- Generous Time Off Package
- up to 4 weeks combined vacation, personal and cultural holiday
- 11 paid holidays
- up to 2 weeks Sick Time
- Highly Specialized Paid Trainings including opportunity to earn CEUs
- Health and Dental Insurance
- Life, Short Term and Long Term Disability Insurance
- 403B plan with discretionary match
- Wellness Activities
- Employee Assistance Program
- Career Development Opportunities
Responsibilities:
Essential Functions
1. Perform administrative functions including filing, faxing, copying, data entry, scanning, and operating copiers, postage machine and all office equipment
2. Provide administrative support to EVP of Behavioral Health and Community Service and EVP of Community Living and Day Services
3. Process Administrative Request Forms and Personnel Action Forms, including updating Master Directory and program/division organizational charts as changes are made
4. Assist with calendar and meeting management for Senior Managers
5. Responsible for office supplies ordering and tracking for the organization
6. Collaborate with front desk Administrative Assistant to perform all required functions needed as part of the Reception Area:
o Sort and distribute incoming USPS and FedEx mail
o Timely distribution of all e-faxes
o Register staff, hand out and FedEx COVID tests
o Keep Reception Area clean and inviting to visitors and employees
o Notify recipients of all incoming packages
o Screen and assess incoming telephone calls and other contacts for follow up
o Receive visitors, make positive first and ongoing impressions to all guests and employees
7. Front desk coverage while full-time AA is at lunch. Ability to work full-time when partnering Administrative Assistant is out of office preferred.
8. Perform other duties as assigned by supervisor
2. Provide administrative support to EVP of Behavioral Health and Community Service and EVP of Community Living and Day Services
3. Process Administrative Request Forms and Personnel Action Forms, including updating Master Directory and program/division organizational charts as changes are made
4. Assist with calendar and meeting management for Senior Managers
5. Responsible for office supplies ordering and tracking for the organization
6. Collaborate with front desk Administrative Assistant to perform all required functions needed as part of the Reception Area:
o Sort and distribute incoming USPS and FedEx mail
o Timely distribution of all e-faxes
o Register staff, hand out and FedEx COVID tests
o Keep Reception Area clean and inviting to visitors and employees
o Notify recipients of all incoming packages
o Screen and assess incoming telephone calls and other contacts for follow up
o Receive visitors, make positive first and ongoing impressions to all guests and employees
7. Front desk coverage while full-time AA is at lunch. Ability to work full-time when partnering Administrative Assistant is out of office preferred.
8. Perform other duties as assigned by supervisor
Competencies, Skills and Abilities
1. Verbal, interpersonal and written communication skills to create a pleasant experience for all incoming customers and employees
2. Can operate autonomously and take on special tasks while maintaining confidentiality and discretion
3. Must work well under pressure in a fast paced high volume environment with frequent interruptions
4. Demonstrate critical thinking skills with ability to apply previous learnings to new situations in order to solve problems
5. Skillful execution of administrative activities, with high attention to detail, organization, and process
6. Excellent time management skills
7. Can prioritize work when given various projects
8. Ability to work with Microsoft Office Applications (Word, Excel, Outlook)
9. A positive, hands-on, true partner for our BAMSI family
10. Work collaboratively across the business, being a “go-to” person for administrative support
11. Strong interpersonal-relationship skills
2. Can operate autonomously and take on special tasks while maintaining confidentiality and discretion
3. Must work well under pressure in a fast paced high volume environment with frequent interruptions
4. Demonstrate critical thinking skills with ability to apply previous learnings to new situations in order to solve problems
5. Skillful execution of administrative activities, with high attention to detail, organization, and process
6. Excellent time management skills
7. Can prioritize work when given various projects
8. Ability to work with Microsoft Office Applications (Word, Excel, Outlook)
9. A positive, hands-on, true partner for our BAMSI family
10. Work collaboratively across the business, being a “go-to” person for administrative support
11. Strong interpersonal-relationship skills
Qualifications:
- High school diploma or GED with 2-3 years of receptionist experience.
- Previous experience working for a not-for profit and/or health and human services organization preferred.
- Bi or multilingual proficiency a plus.
