Administrative Assistant

We are looking for an organized, self starting individual to run the church office! Computer and office equipment skills required. Elvanto and Proclaim experience a plus.

RESPONSIBILITIES

Office Support

• Warmly greet all visitors and members who come into the office.
• Maintain a schedule of all church events.
• Schedule the use of the church and collect the rental fee.
• Maintain the office equipment and ensure that adequate office supplies are available. This may require periodic trips to the Post Office, office supply stores, CRC Publishing House, etc.
• Maintain an office petty cash account for incidental expenses. Submit invoices and payment requests to the Treasurer for other purchases. File copies of all requests.
• Oversee office helpers.

Member Support

• Update the church database Planning Center Online with directory and membership information.
• Print and distribute the Directory as needed.
• Handle all paper communications regarding church membership changes including Baptism, Profession of Faith, marriages, etc.
• Maintain the Congregational mailboxes and distribute information.
• Maintain community bulletin board. Ensure that current and appropriate information is displayed.

Committee/Council Support

• Admin / Elder / Council Packets – compile/distribute
• Assist with council training materials, communications and disbursement
• Type, copy, and distribute minutes of committee meetings, reports, and other correspondences required for staff, committees, and Council members.
• Prepare information and ballots for Congregational meetings.
• Maintain church bulletin board with Congregational, Council, and Admin Board minutes, agendas, and other correspondences.
• Update Service Survey’s, as implemented, with various ministries/committees. Disburse to congregation. Compile results and distribute accordingly.
• Post weekly bulletin, monthly schedule, and J.O.Y. (Just Older Youth) as required. Communicate other required schedules and information via mid-week announcements email.

Worship Services

• Contact guest ministers regarding services they will be leading, as required (sometimes completed by Elders and WD)
• Prepare, copy, and distribute the monthly schedule for volunteers for Sunday service tasks.
• Assist Worship Director and Pastor with any required scheduling and distributing of Worship Service requirements through PCO or other means
• Type, copy, and distribute the bulletin.
• E-mail Sunday volunteers.

Staff Support

• Perform special projects for the Ministry Team. This may include typing, organizing, posting information, etc. All requests from Committees and members of the Congregation must first be approved by a member of the Ministry Team.
• Answer the phone, screen calls, make appointments, other telephone work, direct caller to the correct staff or church member to assist them, etc.

HOURS

Keep regular office hours.

• 9:00 AM to 12:00 PM Tuesday through Thursday 9:00 AM to 12:00 PM (posted hours) additional on Friday’s as needed.
• Tuesday and Thursday from June through August (posted hours) Wednesday mornings and additional hours as needed.
• Ministry Team requests may necessitate additional hours.
• 12-15 hours a week are typical, fall-spring, summer often less

Job Type: Part-time

Pay: $16.00 – $20.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 1 year (Preferred)

Work Location:

• One location

Work Remotely:

• No

Work Location: One location