Administrative Assistant

The Administrative Assistant supports a professional team, including new customer set up, quotes, pricing, and processing sales orders.Duties include:* Posting all payments and payment types excluding cash and checks, receipts, discounts, allowances, price difference, returns and other charge backs to customer accounts timely and accurately. The expectation is that postings occur the same day or next day.* Maintaining thorough, well organized customer files by scanning documents into database and sorting and filing by customer.* Research and negotiate chargeback claims (an aggressive approach is needed to obtain chargeback recoveries).* Invoice originator must track and investigate deductions (charge backs) from customer payments. Must verify with department managers to make sure we are being charged correctly for the chargeback. Need to dispute and negotiate if there is any discrepancy with chargeback.* Process, transmit and run credit card transactions for customer sales and refunds.* Investigate and respond back on a timely basis to merchant services disputes regarding chargebacks for sales with supporting documents such as proof of delivery and copies of invoices to ensure there are no inaccurate deductions taken out from merchants.* Perform other accounting duties as requested.* Other Duties as AssignedQualifications:* Must have a strong work ethics* Must be a self-starter* Detail oriented, professional attitude, reliable* Proficient in Excel, Google Sheets, Microsoft Word, Google Docs 10-key by touch* Possess strong organizational and time management skills* Strong problem solving skills* Communicate effectively verbally and in writing* Decipher POD’s and Invoices* Interact with employees and vendors in a professional manner including high stress times* Speak and write English* Work independently and with a team in a fast-paced and high volume environment ,with emphasis on accuracy and timeliness* Perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division accuratelyRequirements:Possess High school diploma or equivalent, and 2+ years of experience. Pass pre-employment background and substance abuse screening upon hire and throughout employment.In addition to an attractive wage, we offer the following featured Benefits for full-time employees:* Collaborative work environment* On-the-job training and company paid training programs* Teledoc services, if Healthcare coverage is elected* 401K Plan* Vision* Life* Dental* Accidental* Long-Term and Short-Term Disability* Vacation* PTO* Paid HolidaysAt Marmic Fire & Safety we are focused on building a diverse and inclusive workforce. If you are excited about this role, we encourage you to apply. In addition, we are an equal opportunity employer and value each person’s unique background, diversity, experiences, perspectives and talents.Connect with us on LinkedIn and Facebook!Marmic Fire & Safety Company (MFS) is the successful expansion of Joplin Fire Protection (JFP) which began in 1951 with Charles and Mary Lou Teeter. After decades of practicing customer-centric service JFP added territories in Oklahoma, Kansas, and Arkansas with a second generation of the Teeter Family at the helm. During their tenure, Mickey and Martha Teeter formed a second company called Marmic to cover those areas outside of Joplin, MO Metro. Today, the third generation is charging ahead with Marmic’s growing prominence in the Midwest and, indeed, the nation.In its core services of fire extinguisher, sprinkler, fire alarm, industrial fire suppression, and kitchen system fire suppression MFS competes with the top fire protection companies in the country. But few, if any, other companies are as holistic in terms of safety. By installing and servicing security and access control systems it demonstrates a well-rounded concern for the protection of life and property. Additionally, selling personal protection equipment such as hard hats, safety glasses, gloves, reflective vests, and more establishes MFS as a complete, one-stop shop for home and workplace safety equipment. This depth of services illustrates the importance the company places on customer safety no matter where they are or what they are doing.