Administrative Assistant

Administrative Assistant

Administrative Assistant Position Summary:

The Administrative Assistant provides diverse administrative and operational support to departmental leadership ensuring standardization and optimal efficiencies are met.

Administrative Assistant Essential Functions: To perform this job, an individual must perform each essential function satisfactorily with or without a reasonable accommodation.

• Provide administrative assistance for all administrative procedures, tasks, and activities associated with the departmental leadership.
• Provide administrative support often collaborating closely with their respective administrative support.
• Manage calendars with attention to detail, accuracy, and appropriate time allocation.
• Host and facilitate activities such as cross-team meetings, Company social gatherings, and conferences.
• Perform general administrative activities such as greeting visitors, screening and directing phone calls, and escorting visitors.
• Make travel arrangements and reservations for leadership.
• Prioritize mail and respond to correspondence as appropriate, addressing more complex and/or urgent correspondence to leadership, gathering any additional information needed to respond.
• Compose and type regular correspondence to include but not limited to invitations and informative material.
• Develop and maintain a filing system within the department.
• Create and prepare reports, presentations, documents, etc. based on general instructions and maintains relevant databases and related records.
• Review presentation materials to ensure that the presenter can effectively deliver the presentation to the intended audience and distribute information and materials to the staff as required.
• Provide statistical and budget reports to leadership as needed or requested.
• Greet and provide general support to visitors, vendors, callers, as well as internal staff from the organization or facilities.
• Develop, implement and improve office policies and procedures.
• Manage various administrative or departmental projects, participate in gathering research and generate reports as needed, and notify project participants on timelines and completion dates.
• Regular and reliable attendance.
• Perform other duties as assigned.

Administrative Assistant Additional Information:

• Position serves both internal co-workers and external customers, clients, patients, contractors, and vendors.
• Access to and/or works with sensitive and/or confidential information.
• Exhibit a basic understanding of healthcare regulatory and compliance (e.g., HIPAA). Skilled in the application of policies and procedures. Knowledge of Business Office Standards and Recommended Practices.

Administrative Assistant Job Requirements

Education: High School Diploma or GED equivalent; Associate’s Degree preferred.

Experience: Minimum 1 year administrative experience.

#RT