Administrative Assistant.

Job Title: Administrative – Administrative Assistant
Job Location:Summit NJ

Duration: 12 Months Contract

Roles and Responsibilities:

Under the direction of supervisors, assistant will be responsible for providing administrative support, as well as general clerical/secretarial support to the team. Ability to act as a team player, strong interpersonal skills, and willingness to multi-task and prioritize are critical requirements.

Responsibilities will include, but are not limited to, the following:

• Providing administrative support manager and team. Including: Managing schedules, meetings, travel arrangements, and expense reports. Person will initially support 1 Executive Director and the Strategy & Operations team.
• Implementing/organizing/maintaining documents and records.
• Updating invoice tracking for supervisors.
• Providing backup support to Sr. Executive Assistant to support Executive GM, when EA is out of office.
• Maintain contact/group lists for the team and sending out groups emails as needed.
• Onboard new hires and order office supplies (as needed)
• Ordering catering, setting up/cleaning up catering for meetings.
• Scheduling workshops and large meetings, including logistics, arranging AV/technical support when appropriate.

Requirements:

• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Ability to handle confidential information
• Proficient in MS Office
• At least 5 years of experience in the field or in a related area
• High school diploma or equivalent; college degree preferred