Administrative Assistant

Financial services firm is currently seeking an Administrative Assistant/Receptionist. Would prefer full-time but willing to speak with part-time candidates, or those seeking a temporary assignment.The successful candidate will be cheerful with a “do whatever it takes” attitude. Other desired characteristics include: detail-oriented, organized, proactive and posses good judgement.Responsibilities:Reception• Complete daily opening/closing procedures• Receive deliveries and ship packages via FedEx or USPS• Answer phones, check voicemails/faxes, etc.• Manage kitchen/office supply inventory; ordering and restocking as needed• Complete various errands each week• Assist with clerical duties such as filing, scanning, presentations and misc.• General office maintenanceAdministrative• Provide direct administrative support to the company’s Executive Assistant• Coordinate daily lunch for the executive team, being mindful of dietary restrictions• Collect/manage receipts from charges to company credit cards• Generate expense reports for Senior Staff Accountant• Assist with travel arrangements or reservations as requested• Manage data sensitive files located at our offsite storage facility• Manage hardware inventory• Complete special projects as assignedQualifications:• High school diploma or equivalent; some college or college degree preferred• Proficiency with Microsoft Office applications• Strong attention to detail with emphasis on accuracy and quality• Effective time management and follow-up skills when balancing multiple projects• Excellent in verbal and written communicationOther Qualifications:• Candidate must have reliable transportation to assist with frequent errands• This role requires frequent walking, bending, lifting and stooping. Candidate must be able to maneuver banker’s boxes and lift 30+ lbs without assistance.Compensation: DOE