Administrative Assistant

ADMINISTRATIVE ASSISTANT COMPANY: We are a fast growing technology contractor located in the Doral area. We provide engineering and technical services in the construction, educational and commercial industry. JOB DESCRIPTION:Our company is seeking an Administrative Assistant to manage the office, perform account payable and account receivable duties, process staff hours & timesheets, and handle duties for upper management. We are looking for an efficient and proactive individual capable of working as a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and highly organized. Assuring a steady completion of workload in a timely manner is key to success in this position RESPONSABILITIES: Manage workflow by completing daily tasks and ensuring that deadlines are met and work is completed correctly. Assist in training staff members and new hires. Implement and monitor programs as directed by management, and see the programs through to completion Generate memos, emails and reports when appropriate. Assume responsibility for inventory and proper maintenance of company equipment, including vehicles, computers, testing equipment and copy machines. Maintain office supplies by checking inventory and order items. Respond to questions and requests for information. Answer incoming calls and assume other receptionist duties when needed. Handle account payable and account receivables. (Quickbooks) Handle timesheets and payroll if necessary (Quickbooks). Document management: Filing, organizing and scanning documents. Keeping track of all licenses and certifications to make sure they stay current and get renewed in a timely manner. Job Requirements:ADMINISTRATIVE ASSISTANT Education: High school or equivalent (Preferred) QUALIFICATION AND SKILLS: Proficiency in Quickbooks  – At least 1 Year Must have proficiency in MS Office with expertise in Word, Excel and PowerPoint. Proficiency in PDF editing software. Ability to analyze and revise operating practices to improve efficiency. Detail oriented and comfortable working in a fast-paced office environment. Exceptional communication skills Superior organization skills and dedication to completing projects in a timely manner. Experience processing building permits and associated documents preferred Experience processing building permits and associated documents preferred Preparing and sending estimate estimates and purchase orders in Quickbooks Accounts receivables and collections Other duties may assigned as the business requires BENEFITS Paid time off Paid Holidays Other benefits will be added as business grows. Pay Range: $14 – $18 an hourSchedule: Monday-Friday from 8am to 5pm