Administrative Assistant

RESPONSIBILITIES:

Kforce’s client, a large financial services firm is actively seeking an outgoing Administrative Assistant for their New York City, NY office (the role is remote for now). Summary: The Administrative Assistant serve as critical members of the team therefore the ideal candidate will have a proactive mindset in order to anticipate business needs. Strong performers can expect to take on elevated duties where suitable. Responsibilities:

• Provide general administrative support, which includes but not limited to the creation, maintenance and editing of documents, spreadsheets, files, and presentations
• Calendar management and coordination of meetings, including travel arrangements
• Preparation and tracking of expense reports and reimbursements
• Prioritize daily work, track progress of projects and deadlines, answer phones, take messages and schedule appointments
• Facilitate visits from vendors, clients, and firm personnel

Job Requirements:

REQUIREMENTS:

• 2+ years of Administrative Assistance experience out of a large company in a corporate environment preferably financial service
• Possess a high degree of proficiency with technology including MS Office products (Word, Excel, PowerPoint, and Outlook) and Zoom/WebEx
• Must be a team player with an energetic, positive disposition seeking growth and opportunity to expand the role
• Must be able to maintain the highest level of confidentiality
• Demonstrate strong accuracy and thoroughness in all facets of daily work and possess superb organizational skills
• Able to multi-task and manage several calendars
• Able to interface and articulate well with all levels of employees, management, and clients in a highly professional, timely and friendly manner
• Able to meet designated deadlines and work effectively in a pressurized environment
• Able to handle regular activities without prompting
• Must exhibit a high degree of motivation, sense of urgency and professional demeanor

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.