Administrative Assistant

Job Description If you are an experienced Administrative Assistant looking for a position with a leading company, Bartech can help We are a leading staffing firm and our clients include some over the nation’s biggest companies.

Our client has a need for a Administrative Assistant.

This is a contract position; however it is not uncommon for assignments to transition into permanent positions with our client companies.

If you have the background we are looking for, and you are interested in an opportunity to get your foot in the door with leading company, we want to talk with you Applicant must be eligible to work in the US for immediate opening.

For this opportunity, the successful candidate will be directly employed by Bartech Staffing as a W2 employee while providing services to our end client.

Administrative Assistant Job Responsibilities Your specific duties as a Administrative Assistant will include: Compensation (Range): $18
– $19 / hour Under the direct supervision of the Site Leader, this position provides data entry and advanced administrative support for the Site Leader and site employees.

In addition to typing, filing and scheduling, the individual will deal with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.

Independent judgment is required to plan, prioritize and organize diversified workload, and recommends changes in office practices or procedures.

Provide general administrative support as needed (e.g., making copies, filing, distributing reports, etc.) Handles day-to-day communications, as needed (phone, email, etc.), for High Springs Site.

Serves as the primary entry contact for all site visitors and contractors: Sign in/out ID badge generation and management Evaluating databases for DHS, NDA, and safety orientation status Hospitality and temporary work station arrangements PPE supply and collection Tabulation and reporting of contractor/service hours Works with security contractor to update and maintain the site’s security badge system Assists with employee hiring and onboarding activities: Schedules interviews for candidates for open plant positions and arranges travel and lodging as needed.

Hospitality and logistics of on-site interviews Uniform sizing, safety shoe and safety glasses procurement Assist with IT onboarding as needed Supports procurement for plant supplies and services except those managed by the Maintenance Dept.

Orders items through approved vendors or searches for new vendors when required.

Creates p-reqs in the system with follow up on status with requestors Backup for logistics personnel to perform GRNs Works with Procurement and suppliers to expedite delivery when required Resolves matching errors for invoice/GRN through Concur Supports site personnel as a user of Concur invoice processing.

Keeps track of documentation related to contract and purchasing (hard copy and electronic) – take the lead in working with plant management, accounting as needed to process, organize, maintain: vendor agreements, contracts, hold harmless, certificate of insurance, non-disclosure/confidentiality agreements, contractor agreements, purchase order/receipts/invoices, etc.

Maintain sufficient inventory & carry out daily stocking of office supplies Supports the site’s P-card program through receipt management and GL assignment with site leadership Primary contact for the site’s uniform, janitorial, drinking water, vending machines, copy machines, and first aid supply service providers Primary contact for local apartment leases for long stay visiting employees Supports the different departments with data entry/database management.

Enters accurate data into computer software programs (information databases, spreadsheets) Administrative Assistant Job Requirements As a Administrative Assistant you must represent our company well by being responsible, punctual and motivated to go above and beyond the call of duty.

You must also be highly detail-oriented and organized with excellent analytic and problem-solving abilities.

It is also important that you display excellent verbal and written communication and interpersonal skills.

High school diploma or equivalent 5 years of administrative experience Computer proficiency – Google Suite and/or Microsoft Office with strong proficiency required in spreadsheets, documents, and presentations Administrative Assistant Benefits As a Administrative Assistant with Bartech, you will be working through an established and respected staffing organization with over 40 years of serving as a trusted partner to our client companies.

We are dedicated to providing our talent with personal, responsive attention, and will assign an employee care representative to answer any questions or concerns that you might have.

Depending upon the client, the assignment and your performance, you can find potential opportunities for direct employment.

Your hard work and professional dedication will be rewarded with competitive compensation, including benefits.

Available benefits for Administrative Assistant Position may include (but are not limited to): Exceptional medical, dental, and vision 401(k) Make the most of your experience Apply now