Administrative Assistant

Our client, located in the north suburbs, is currently seeking an Administrative Assistant to support multiple senior leaders within the organization.
Compensation: $75-$85k + bonus potential
Local candidates only please.

Position will eventually require time in the office, but is currently 100% remote.

Daily Tasks Will Include
Provides administrative assistance to support the executives in daily work, i.e., anticipates & follows-up on deadlines ensuring information is available, communicates with people inside and outside the company, researches and gathers information, completes projects and assignments punctually, etc.

Utilizes discretion, judgment and initiative to continue the work responsibilities of the office when the executive is unavailable in an efficient manner Determines within moderately well-defined limits the activities and duties that can be executed without the personal review or clearance of the executive Responsible for maintaining executive’s calendar, schedules meetings as requested, identifies & assesses strategic priorities when conflicts arise, consults with executive when necessary, picks up mail, promptly responds to written requests when appropriate and routes postal mail which does not require executive’s attention Responds quickly and enthusiastically to rapidly changing demands.

Anticipates deviations from schedules and proactively and independently works to develop adjusted plans to address such changes.

Assist with preparation of reports, presentations, spreadsheets and other complex documents for presentations to the Board and other needs.

Coordinate and facilitate virtual meetings as needed (e.g.

MS Teams, Zoom, etc.).

Meticulous attention to detail when arranging all travel, lodging accommodations and transportation as required by the executive.

Prepares & reconciles expense reports.
Qualifications Include
2+ years of administrative support experience.

Previous experience with booking travel, preparing and completing expense reports, managing calendars, etc.

Excellent interpersonal skills and the ability to communicate effectively and skillfully with individuals at all levels Must be able to proficiently operate a personal computer using MS: Outlook, Word, PowerPoint, Project Excel and Visio Must be able to think and work independently, have meticulous organizational skills and maintain a high-level of confidentiality Ability to work with associates and other departments to solve problems and anticipate potential problems and implement short
– and long-term solutions with minimal or no supervision.

Ability to focus on customer satisfaction, internal team building, promote a positive company image, and remain professional, friendly and self-motivated.

Ability to multitask and prioritize independently.
Advanced Resources is a talent solutions organization headquartered in Chicago providing staffing, consulting, and workforce solutions nationwide.

Our goal is to help people move their careers forward and help businesses solve their most complex challenges.

Thanks to our commitment to providing an exceptional experience for both our clients and talent, we are a perennial winner of the prestigious Best of Staffing® Diamond Award.

By placing our team, clients, and talent first, every day we make a difference.
Advanced Resources is part of the Advanced Group, a talent acquisition and management, consulting, outsourcing, and professional services organization.
It is Advanced Group’s practice not to discriminate against any employee or applicant because of sex, race, color, age, national origin, religion, gender identity or expression, sexual orientation or sexual preference, pregnancy or maternity, genetic information, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.

If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter so that we can discuss the appropriate alternatives available.
495693