Administrative Assistant

The Administrative Assistant position plays a crucial role in the success of the Recruiters/BDMs at Addison Group.

Without the support of the Admin, the Recruiters and BDMs are not able to successfully meet with Clients, place Candidates on assignment, or ensure that all necessary legal paperwork is compliant.

The successful candidate will understand the time sensitive nature of the requests they receive and can prioritize their day to maximize the effectiveness of the team members that they support.

Responsibilities:
Type and word-process various documents and electronic information
Maintain all confidential information for candidates, including I9 documentation
Manage all aspects of the candidate onboarding process and compliance including initiation, candidate follow-up, and tracking
Assist with the candidate timecard process including reporting, contacting candidates, and notifying recruiters
Assist with database clean-up projects to ensure all contact, candidate, and company profiles are current
Assist with completing unemployment claims
Cross-train and serve as back-up for reception and other administrative office roles, as needed
Act as a liaison for the local teams by communicating change of process and policy updates, as well as facilitating new initiatives driven by corporate departments, such as Marketing, Learning & Development, Finance, HR, Executive Assistants, Facilities, etc.
Coordinate group meetings; provide support for any necessary detail – scheduling, booking conference rooms, food, transportation, materials
Provide any requested reporting for managers within the office
Assist with all candidate care initiatives, including birthday & anniversary cards and recognition weeks (Payroll Week, Admin Day, etc.)
Assist with internal culture projects as instructed by the Office Manager or Regional Manager
Maintain a clean office environment by partnering with housekeeping, taking personal initiative, or developing a plan with the local teams
Unemployment – Monthly report through Equifax, update BH
Publish and maintain jobs on approved job boards, ensuring they are formatted for publication and contain the most relevant information
Analyze the effectiveness of job boards through web response activity
Contest administration and tracking for recruiting team.
Qualifications and Education Requirements:
Four-year degree or equivalent
Professional oral and written communication skills
Proficient in Word and Excel
Excellent customer service skills
Organized and detail-oriented
Job Type: Full-time

Pay: $55,000.00
– $60,000.00 per year

Benefits:
401(k)
Dental insurance
Health insurance
Vision insurance
Schedule:
Monday to Friday
Application Question(s):
What is your desired salary?
Experience:
Administrative: 1 year (Preferred)
Work Location: One location