Administrative Assistant

Since our founding in 1992, American Fence & Supply Co., Inc.

has been committed to providing growth and development to dedicated individuals looking to kickstart their career in the construction industry.

At American Fence, you will have the opportunity to own your career and deliver impact within our inclusive, exciting culture focused around providing the gold standard of quality and customer experience to the industry’s largest and most well-known general contractors, architects, designers, and more.

Summary: The ideal candidate will exhibit high standards, excellent communication skills, have the ability to take initiative, work well under pressure, and have the ability to prioritize daily tasks.

A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities
Serve as executive assistant to CEO, COO, CFO, and accounting department, assisting with daily activities (i.e.

scheduling meetings, working on basic accounting projects, printing/copying/scanning, etc.) Serve as a software liaison for users, management, and/or staff Serve as liaison between accounting department and other employees Oversee employee uniform program Oversee company cell phone program Provide basic in-office technical support and coordinate outside technical support when needed Coordinate necessary repairs and/or maintenance to office equipment Answer office telephones and general emails Handle and coordinate active calendars Schedule and confirm meetings Run errands as directed (i.e.

trips to the post office) Ensure file organization based on office protocol Provide ad hoc support around office as needed Create filing systems for electronic and hard file storage Train clerical staff on departmental software Create and revise company forms Direct office activities and functions to maintain efficiency and compliance with company policies Maintain office supplies inventory Plan company events (i.e.

meetings, outings) Arrange necessary business travel Perform other duties as assigned

Requirements
Proven administrative or executive assistant experience Knowledge of office management systems and procedures Strong interpersonal, customer service and communication skills Ability to multitask Ability to work well under pressure Critical thinking skills Proficient in Google Suite or equivalent program (i.e.

Microsoft Office Suite) Technically savvy with the ability to learn current office software and equipment Excellent verbal and written communication skills Excellent organizational skills and attention to detail Excellent time management skills with a proven ability to meet deadlines Strong leadership skills Ability to prioritize tasks and to delegate them when appropriate Ability to function well in a high-paced and, at times, stressful environment Basic understanding of how to operate standard business equipment Exemplify the company’s Core Values Helpful, but not required: Spanish language skills

Ideal Candidates Will
CARE about the quality of their work and the company that they work for Be COMMITTED to doing what they say Be PASSIONATE about the work they do Be ACCOUNTABLE and follow through to the very end Pursue EXCELLENCE in all that they do.

Give 110%!

Be HUMBLE and have a strong desire to be of service

Environmental Factors & Physical Demands

The environmental factors and/or physical requirements of this position include the following: While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds.

Requires good hand-eye coordination; arm, hand, and finger dexterity, including ability to grasp; and visual acuity to use a keyboard.

The employee is frequently required to sit, reach with hands and arms, talk, and hear.

Position Type/Expected Hours

This is a full-time, non-exempt position.

Employees are paid weekly, in accordance with typical payroll procedures, on Wednesday.

Typical work days and hours are Monday
– Friday, 9:00 AM
– 5:00 PM.

Overtime may be necessary based upon the needs of the company.

AAP/EEO Statement

American Fence & Supply Co., Inc.

provides equal employment opportunities to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

Reasonable accommodations may be made to enable individuals with disabilities to perform their essential functions.

Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at anytime at the sole discretion of the Employer.

Keywords: administrative, assistant, executive, secretary, clerical, clerk, coordinator, office, manager, assistance, data, travel, calendar, email, phone, call, system, entry, accounting, file, filing, invoice, invoicing, report, reports, reporting