Student Financial Specialist
Germanna Community College
This is a Contract position in Spotsylvania, VA posted September 3, 2021.
Role Title
Admin and Office Spec III
Role Code
19013-SW
FLSA
Non-Exempt
Pay Band
03
Working Title
Student Financial Specialist
Position Number
29700015
Agency
Germanna Community College
Division
Germanna Community College (Div)
Work Location
Spotsylvania – 177
Hiring Range
$41,895 – $52,369 Annually plus full state benefits
Emergency/Essential Personnel
No
EEO Category
F-Office & Clerical
Full Time or Part Time
Full Time
Does this position have telework options?
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
8am – 7pm M – Th; 8am – 12pm F
Sensitive Position
No
Job Description
Germanna is seeking to hire two new Student Financial Specialists to support the Business Office and the College in managing the student accounts receivable and collection efforts and providing frontline customer service.
Major Duties & Responsibilities:
- Conducts the daily operations of the Student Accounts office using SIS (Student Information System) and WES (Workforce Enterprise System) to post student and corporate payments, ensuring a high level of attention to detail and compliance with internal and external rules, regulations, and guidelines. Performs office opening and closing functions in SIS, prepares daily bank deposit, accurately completes the Daily Cash Settlement Report (DCSR).·
- Provides excellent customer service and communicates Student Accounts information to students and parents as allowed by FERPA regulations.
- Monitors and analyzes Student Accounts using SIS queries and Microsoft Excel to review accuracy of postings and updates. Resolve errors by making corrections or referring to the Student Accounts Manager for resolution as needed.
- Performs other Student Accounts duties as assigned, such as: Payment Plan Tracking and Monitoring, Third Party Contract Setup, Dual Enrollment Setup, Enrollment Cancellation, SIS Term Setup, Student and Third-Party Billing, and ACCESS Fee monitoring and updating.·
- Participates in cross-training of assigned duties with other members of the Student Accounts Team. Reviews and updates written policies and procedures related to assigned duties for accuracy, efficiency, and adherence to Germanna and VCCS policies.
- Facilitates the sharing of information between departments to ensure the accuracy of the information needed to perform the duties within the Business Office.·
- Performs general administrative duties for the college, including collecting, posting, and distributing mail; receiving and filling supply request orders; distributing fleet vehicle keys and maintaining fleet vehicle records; answering the college general phone lines; and other duties as assigned.
- One position will be based in Locust Grove, VA and one on our Fredericksburg Area Campus in Spotsylvania county. These positions will be open until filled.
Diversity, equity, and inclusion are core values of Germanna Community College. We recognize our responsibility to create, maintain, and nurture an academic and social environment that respects the diversity of people and ideas. We are committed to being an inclusive community that respects all cultures, experiences, and abilities and that prepares individuals to thrive in a global society.
An EEO/AA Employer
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA’s/Required Qualifications
- Associates degree in business or accounting or an equivalent combination of education and experience
- Proficiency with personal computers and standard applications including Microsoft Office, Google Workplace, and Zoom
- Customer service abilities with excellent verbal and written communication skills
- Sufficiently detail-oriented to perform cash handling tasks
- Ability to work well as part of a diverse community of students, faculty, and staff
Preferred Qualifications
- Bachelor’s degree in business or accounting or an equivalent combination of education and experience
- Experience working in a college business office
- Experience in cash handling
- Experience with PeopleSoft applications.
- Experience using Microsoft Excel at the intermediate skill level
Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
May be required to travel to all college locations
Posting Number
CLS_651P
Recruitment Type
Public
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
07/30/2021
Job Close Date
Open Until Filled
No
Agency Website
www.germanna.edu
Contact Name
Liz Hunziker
Email
ehunziker@germanna.edu
Phone Number
540-423-9056
Special Instructions to Applicants
To apply for this position, please submit your completed application, resume and a letter of interest online.
Additional Information
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
Governor’s Mandate Message
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting
https://jobs.vccs.edu/postings/36372
