Project Accounting Assistant

Project Accounting Assistant

Role

Coordinate with clients, project managers and vendors to produce accurate and timely draw packages and cost transactions.

Responsibilities

• Work with project team to set-up projects in all systems per owner and company requirements
• Prepare invoices for all assigned projects on a monthly, interim, and milestone basis using construction payment applications such as AIA G702/703
• Enter all financial paperwork into the accounting system to ensure timely and accurate job cost information. This includes owner and sub change orders, owner billings, T & M billings, budget transfers, subcontractor pay requirements, etc.
• Collect and review project subcontractor/suppliers lien waivers
• Monitor and collect aged receivables
• Provide information to appropriate staff regarding project status
• Manage processes for projects with special requirements such as certified payroll, special reporting, etc.
• Respond to client and internal staff inquiries regarding billing
• Respond to vendor inquiries
• Maintain vendor and billing files
• Filing, copying and other duties as assigned

Requirements

• Must be able to handle multiple projects and changing priorities, working in a cooperative team environment, which includes cross-training with co-workers
• Ability to coordinate with many internal and external parties.
• Meet cut-off dates for accounting cycle and billing deadlines
• Be able to resolve issues
• Attention to detail
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office applications, especially excel.
• Construction software experience
• 2+ years Construction accounting experience, including preparation of G702/G703, Sworn Statement and Lien waivers
• College a plus but not required.

Job Type: Full-time

Pay: $45,760.00 – $52,000.00 per year

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Paid time off

Physical Setting:

• Office

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Burr Ridge, IL 60527: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• High school or equivalent (Preferred)

Experience:

• Construction Accounting: 1 year (Preferred)

Work Location: One location