Director of Finance – American Tinnitus Association (ATA) #2021-2673

As the Director of Finance, you will report directly to the CEO and manage the entire financial portfolio for the American Tinnitus Association (ATA).

We are financially strong and have 5 years of operating expenses in reserves.

While we currently have $1 million in annual revenue, with $5.5 million in reserves, we anticipate growing to a $10-15 million organization in the next 10 years through new initiatives, corporate sponsorships, endowments, and investments.

The ATA is a unique nonprofit that exclusively serves the tinnitus community which includes individuals with tinnitus and their families, healthcare professionals, and researchers.

While there are an estimated 26 million adults in the U.S.

with tinnitus, approximately 5.2 million are mildly, moderately, or severely bothered by the chronic condition.

Serving this group, in particular, underscores our mission to promote relief, prevent, and eventually find cures for tinnitus.

We lead by providing the community with award-winning research-based information, supporting people with tinnitus, building a reliable healthcare provider network to meet patient needs, and funding promising seed grant research to develop better treatments and possible cures.

Indeed, cures are a primary aim for our organization.

Since 1980, the ATA has invested more than $6 million in tinnitus research, which has fostered the development of the tinnitus research field in the U.S.

As an organization almost entirely funded by individual donors who share our goals and values, donor care and cultivation are critical components of our work.

In this role, you will oversee everything from daily tasks such as downloading and filing invoices and receipts, to managing HR administration of payroll and benefits, to presenting quarterly and annual complex financial analysis to the board of directors and creating the financial board book documents package.

The role is vital to our success and you will be empowered to make decisions that will drive our financial health and help us continue to grow.

You will be joining a talented team of 11 employees and consultants that are dedicated to supporting the tinnitus community and working towards eventually finding cures for this debilitating condition.

Organization Overview

Since 1971, the American Tinnitus Association has been a global leader in the effort to find cures for tinnitus.

ATA brings together patients, researchers, healthcare professionals, industry partners, and lawmakers to advance public understanding of tinnitus and fund vital tinnitus research.

ATA is the nation’s foremost trusted organization committed to finding cures for tinnitus.

Our commitment demands focus, determination, strategy, and resources.

ATA promotes synergy between dedicated medical professionals and researchers who work with and within the tinnitus community.

The battle for a cure is real and will be won through advances in technology and medicine, areas where we have often been a conduit to new discoveries.

We fulfill our mission by (1) funding targeted research projects; (2) providing education, hope, and support for the tinnitus community; (3) advocating for effective public policies focused on advancing science towards cures for tinnitus; and (4) collaborating with others to promote awareness, encourage prevention, and ultimately silence tinnitus.

Responsibilities

Finance and Accounting

• Financial Reporting.

  Produce monthly, quarterly, and year-end financials in an accurate and timely manner; clearly communicate the implication of these reports to leadership.

  Provide quarterly analyses of the financial situation of the ATA for the audit committee and the board of directors via phone or in-person upon request.

• Accounting.

  Ensure that accounting is in accordance with GAAP and nonprofit accounting principles and standards; ensure staff follow established procedures.

  Maintain physical and Dropbox copies of all files for vendors, expense reports, bequests, benefit records and policies, insurance, banking, payroll, etc.

  Download, print, and enter invoices into QuickBooks, pay approved bills, transfer balances as needed, and reconcile bank, credit card, and investment statements.

  Ensure accurate entries of amortization and depreciation and enter invoices for advertising or A/R items.

• Tax preparation.

  Ensure that all required tax returns (990s and 990-T) and other government forms are accurate and filed on time.

  Serve as staff liaison to the audit committee and work directly with ATA’s auditors.

• Budget.

  Oversee the annual budgeting exercise and planning process in conjunction with the Chief Executive Officer to have the budget completed and presented to the finance committee, the board of directors, and Treasurer for approval.

  Once approved by the board, monitor progress and compliance of expenses.

• Internal financial control.

  Maintain appropriate financial controls; if lacking, institute controls, according to audit findings and overall best practices.

  Ensure accounting records, tax filing copies, and other records are maintained properly and safely stored.

• Charitable registration compliance and filing.

  Ensure the timely submission of state filings including monthly reviews for any registrations that may be expiring and annual submissions for applications and payment of fees.

• Seed grants.

  In close cooperation with the Chief Executive Officer, review financial reporting material for all donors, ensuring that resources are allocated in full compliance with stated donor intentions.

• Payroll.

  Oversee and ensure accurate processing of payroll every two weeks.

Administration and Operations

• Human resources .

  Create new payroll files for new hires and assist employees with accessing the ADP self-reporting timekeeping application; track benefits and usage; benchmark salaries to industry and geographic standards; provide updated pay and benefits package to employees annually; produce and provide new hire paperwork packages; maintain employee files.

• Insurance.

  Oversee the review and renewal of all insurance policies that affect the organization and complete annual audits for the carriers as requested.

• Policies and procedures.

  Conduct an annual review of finance-related policies and procedures for the organization and staff; ensure that all staff, consultants, and volunteers are informed of procedures and are in compliance with them.

• Legal.

  In close collaboration with the Chief Executive Officer and outside counsel as needed, work to ensure that the organization is in compliance with rules and regulations governing the operations of the organization and protected from legal liability.

  Conduct staff training as needed.

Qualifications

• Minimum of 7 years of finance and accounting experience in a nonprofit organization or similar environment.
• Proficiency with QuickBooks and Microsoft Office suite is required; experience with ADP software and above-average knowledge of Excel, is preferred; Salesforce is a plus.
• Working knowledge of general ledger, accounts payable, accounts receivable, payroll, income tax, restricted funding, and banking with an understanding of GAAP and accounting theories and best practices.

Attributes

• Business-minded .

  You are intellectually curious.

  You see the big picture and understand how the details relate to the overall mission of an organization.

• Detail-oriented .

  You are meticulously attentive to details; you are known for your accuracy and you get it done right the first time.

• Accomplished presenter .

  You deliver financial information with ease, no matter the audience.

• Mission-driven .

  You care about ATA’s mission and vision.

  You get what matters to the communities we serve.

  You understand the importance of your role and can easily translate our vision into community impact.

• Nimble .

  You can think on the fly, shift gears, and keep commitments amid situations that are sometimes out of your control.

• Organized .

  You are consistent with your follow-through; you are known for how you get things done and your attention to detail.

• Strategic and entrepreneurial.

  You are fluent in the language of business and accounting, and you understand the unique needs and goals of a mission-driven nonprofit association.

  You understand how to wisely manage costs while driving revenue growth.

  You carefully balance the need for innovation with responsible financial practices.

  You run the numbers multiple ways and are an effective forecaster.

• Rapport builder .

  You are open and collaborative, with the ability to develop strong and trusting relationships.

  You have a successful track record of setting priorities and communicating clearly in a constructive and engaging manner.

• Systems-thinker .

  You have command of both the process and the details.

  You know what needs to be done and why, and you will figure out the best way to make it happen.

What’s Attractive to the Right Candidate?

• We are a growing organization and will look for your partnership to recommend improvements to our processes and systems and help us explore new revenue models/growth initiatives.
• You will be supported by an engaged CEO and a sophisticated board with business expertise.

  Your high-level financial analysis will drive thoughtful, informed decision-making.

• Your professional growth will be catapulted to the next level as you learn all aspects of operations and serve as an integral member of our leadership team as we continue to grow.
• Our culture encourages a healthy work/life balance.

  You will be able to work from home or in the office 80 percent of your workweek, at your discretion, and enjoy a half-day every Friday in addition to a generous PTO plan.

• We are passionate about our mission to promote relief, prevent, and eventually find a cure for tinnitus.

  Our work is vital to improving the quality of life of millions of Americans and your work will be vital to realizing our mission.

To Apply

Use the “Apply” button on this page or simply email your resume to Aileen Hedden at resumes@staffingadvisors.com with “ ATA
– Director of Finance #2021-2673 SA ” as the subject of the email.

Please include your resume as a Word or PDF attachment to the email and paste your cover letter in the body of your email.

Job responsibilities are similar to the following positions: Director of Finance, Accounting Manager, Finance Manager, Manager of Finance and Administration.

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