Accounting Technician II

DEFINITION: Under general supervision, performs point-of-capture data entry related to cash receipts and accountspayable transactions; prepares, processes and verifies bookkeeping entries affecting general andsubsidiary ledgers; performs customer service functions with the public and/or accounts payable vendorsboth in person and over the phone; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS: The Accounting Technician II is the journey level class in the Accounting Technician series and isresponsible for a full range of financial record keeping transactions including accounts payable, accountsreceivable, utility billing, collection and taxation.

Incumbents may be assigned a variety of accountingrelated responsibilities and are expected to perform more detailed non-professional accounting duties.This classification is distinguished from the next lower level classification of Accounting Technician I bythe performance of the full range of duties working with minimal supervision and performing the morecomplex assignments in all areas.

SUPERVISION RECEIVED/EXERCISED: Receives general supervision from the Revenue Services Manager or Financial Services Manager.

Mayexercise technical and functional supervision over lower level accounting support staff.

ESSENTIAL FUNCTIONS: (include but are not limited to the following)
• Performs the full array of duties assigned to classes in the Accounting Technician series including thepreparation and maintenance of financial records.
• Demonstrates a full understanding of applicable policies, procedures and work methods associatedwith assigned duties.
• Accepts payments for utility services, various licenses, permits and fees; counts cash, makes change,and balances cash drawer.
• Collects information on and creates new utility accounts; determines property ownership andfinancial responsibility.
• Explains utilities billing, business license procedures and other regulatory policies to customers.Researches account history and takes action based on findings.
• Reviews and processes roll-off bin invoicing.

• Creates and maintains vendor files for accounts payable function.
• Reviews and prepares vendor invoices for payment, including data entry needed to update thefinancial software; Reconciles discrepancies.
• Processes purchase orders and maintains the purchase order tracking system.
• Addresses verbal and written requests for information submitted by vendors and outside departmentpersonnel related to the accounts payable function
• Maintains cash receipt records related to monthly apportionment payments received from the state orother sources.
• Records and checks financial transactions and prepares financial and statistical statements andreports.
• Utilizes computerized data entry equipment, various word processing and spread sheet programs toenter, store and retrieve information as requested; summarizes data in preparation of standardizedreports.
• Writes check requests; prepares invoices and billing statements; collects payments for invoices andstatements and maintains deposit records.
• Prepares journal entries to account for assets, liabilities, revenues and expenses; reconciles generalledger accounts and maintains journal ledgers.
• Answers telephone and responds to inquiries providing information to employees and members of thepublic regarding program activities and policies.
• Establishes positive working relationships with representatives of community organizations,state/local agencies and associations, City management and staff, and the public.

WORKING CONDITIONS: Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending,squatting and stooping in the performance of daily activities.

The position also requires grasping,repetitive hand movement and fine coordination in preparing statistical reports and data using a computerkey board.

Additionally, the position requires near vision in reading correspondence, statistical data andusing a computer.

Acute hearing is required when providing phone service and communicating in person.The need to lift, drag and push files, computer reports or other materials weighing up to 25 pounds also isrequired.

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into theclassification) Education and/or Experience: Any combination of education and experience that has provided the knowledge, skills andabilities necessary for an Accounting Technician II.

A typical way of obtaining the requiredqualifications is to possess the equivalent of two years of experience working with cash andreceipts in a customer service oriented environment or the performance of related work, and ahigh school diploma or equivalent.

License/Certificate: Possession of, or the ability to obtain, a valid class C California driver’s license may be requiredfor some positions.

KNOWLEDGE/ABILITIES/SKILLS (The following are a representative sample of the KAS’snecessary to perform essential duties of the position) Knowledge of: Principles and practices of bookkeeping and financial record keeping; basic accountingprinciples; City budget structure, business license, utility billing procedures and practices, andfiscal systems and procedures; techniques for maintaining financial journals and ledgers;techniques for the preparation of financial reports; modern office practices, procedures andequipment usage; basic office/clerical procedures.

Ability to: Accurately maintain a variety of financial records, journals and files; accurately count, record andbalance transactions; independently make mathematical calculations quickly and accurately;operate a computer terminal, calculator and other office equipment; understand and carry out oraland written instructions; provide excellent customer service when dealing with irate citizens;plan, coordinate and organize work to meet deadlines; perform a wide variety of office supportfunctions and many tasks at the same time; communicate clearly and concisely, both orally and inwriting; establish and maintain effective working relationships.

Skill to: Operate an office computer and a variety of word processing, spreadsheet, financial and othergeneral office software applications.