Accounting Specialist AP/AR

Accounting Specialist

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Dale Companies is a growing family-owned horizontally integrated heavy equipment sales, trucking, and demolition business.

We have operations in multiple locations, with this position officing in our Shawnee, KS headquarters.

The Accounting Specialist will provide support in accounts payable, accounts receivable and other duties as assigned.

This role requires flexibility, great communication skills, an ability to meet deadlines, and a genuine desire to help and collaborate.

Job Summary

The Accounting Specialist will have a full understanding of the accounts payable cycle, as well as being responsible customer invoice generation and initial collection efforts.

An ability to identify potential paperwork issues, and work effectively within the company team and with external vendors/customers is desired.

While prior transportation experience is not required, the successful candidate will need to quickly gain a comprehensive understanding of dispatch software, reporting tools, indexing programs and be able to process accurate freight invoices.

Essential Functions

Vendor Relationship & Maintenance:
Maintain vendor master files
Correspond with and respond to vendor inquiries

Vendor Invoice & Payment Processing:
Process vendor invoices
Resolve differences between vendor invoices and purchase orders
Obtain required approvals on invoices where necessary
Prepare and disburse weekly check run, ACH, and other ad-hoc payments
Submit electronic remittances to select vendors
Reconcile employee credit cards and expense reimbursements with supporting documentation; code as necessary and import into the ERP
Reconcile vendor statements to internal records

Customer Relationship & Maintenance:
Communicate directly with customers regarding billing requirements
Assist customers with billing questions including but not limited to providing backup documentation, tracing shipments, freight rate quotes, tariff discrepancies, etc.

Customer Billing:
Monitor billing milestones and other triggers for invoice generation
Generate and send bills to customers; for trucking this is generated from company software pursuant to applicable tariffs and pricing agreements
Delivery of invoices via customer AP portals or other desired communications
Create and distribute customer account statements
Follow up on past due accounts

Other duties as assigned may include, but are not limited to:

· Assist accounting department with monthly, quarterly, and annual reporting

· Confirm intercompany AP / AR balances monthly
Collaborate with management on ad-hoc project as requested
Audit support as required
Cross-training with other accounting team members
Perform general clerical duties as assigned, including but not limited to answering and directing phone calls, filing and data entry

Requirements, Knowledge, Skills and Abilities:
Minimum 3 years AP/AR accounting experience in a multiple company / shared services environment required
Experience in transportation or dealership environments desired
Detailed oriented, accurate and possesses analytical capabilities
Proficient with QuickBooks and Microsoft Office Suite (especially Excel)
Prior ERP implementation experience – Microsoft Dynamics NAV a plus
Ability to quickly learn / master new software programs (e.g., HBS, Prophesy)
Strong time management, organizational and task prioritization skills
Excellent written and verbal English communication, with Spanish fluency a plus
Ability to partner with all internal and external customers

Benefits:
Simple IRA with 3% company match after 1 year
Dental Insurance (50% paid for employee)
Vision Insurance (50% paid for employee)
Humana Medical Insurance (90% paid for employee)
Life insurance options available
Paid Holidays after 90 days: New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day
Healthy PTO plan to encourage work/life balance

Education:
AA or BS/BA in accounting, finance, or related field preferred
High School or GED required