Accounting Specialist

Purpose of Job The Accounting Specialist is responsible for the following: Prepares and distributes daily financial dashboards. Assists with the coordination, maintenance implementation of all Electronic Data Interchange (EDI) transaction sets with customers, and vendors. Participates in month-end reporting. Provides back-up support to Accounts Receivable and Accounts Payable positions. Assist with preparing monthly financial reports. + Other duties include account reconciliations such as Sales Tax Payable and some clearing accounts. Job Requirements + Education + High School Diploma or General Educational Development (G.E.D.) required. + College Degree preferred, preferably in Computer Science, Information Technology, or Finance. + Experience + 1 – 2 years previous experience in systems maintenance and reporting required. + License/Certifications + Must successfully complete Back School, an in-service and demonstration of safe body mechanics, within 90 days of hire, and annually thereafter. + Skills/Knowledge/Abilities + Skilled in Microsoft Office, including Excel, Outlook and PowerPoint. required + Knowledge of Epicor Enterprise Resource Planning software. + Skilled in database management required. + Strong verbal communication skills for positive interaction with staff and customers required. + Able to read, write, and comprehend various written reports and documents required. Physical Requirements + Weight Demands + Light Work – Exerting up to 20 pounds of force. + Physical Activity – Not necessary for the position (0%): + Climbing + Crawling + Kneeling + Occasionally Performed (1%-33%): + Balancing + Carrying + Crouching + Distinguish colors + Lifting + Pulling/Pushing + Standing + Stooping/bending + Twisting + Walking + Frequently Performed (34%-66%): + Fingering/Touching + Grasping + Keyboarding/typing + Reaching + Repetitive Motions + Sitting + Speaking/talking + Constantly Performed (67%-100%): + Hearing + Seeing/Visual + Job Hazards + Not Related: + Chemical agents (Toxic, Corrosive, Flammable, Latex) + Biological agents (primary air born and blood born viruses) (Jobs with Patient contact) (BBF) + Physical hazards (noise, temperature, lighting, wet floors, outdoors, sharps) (more than ordinary office environment) + Equipment/Machinery/Tools + Explosives (pressurized gas) + Electrical Shock/Static + Radiation Alpha, Beta and Gamma (particles such as X-ray, Cat Scan, Gamma Knife, etc) + Radiation Non-Ionizing (Ultraviolet, visible light, infrared and microwaves that causes injuries to tissue or thermal or photochemical means) + Mechanical moving parts/vibrations Overall Competencies Based on the behaviors demonstrated while carrying out the ESSENTIAL JOB FUNCTIONS and STANDARDS OF BEHAVIOR listed in the job description, indicate the appropriate rating: INCONSISTENT: Demonstrates defined essential job functions / core value behaviors less than 70% of the time. Thus, performance does not meet the requirements of the job. This is a compliance issue versus knowledge. LEARNING: Demonstrates defined essential job functions / core value behaviors 70% to 84% of the time. Performance improvement opportunities exist and performance improvement efforts are warranted due to knowledge issues versus compliance. CONSISTENT: Demonstrates defined essential job functions / core value behaviors 85% to 94% of the time. ROLE MODEL: Demonstrates defined essential job functions / core value behaviors 95% to 100% of the time. This person exemplifies the identified behaviors to the extent you encourage others to emulate them. 50% Essential Job Functions + Essential Functions I + Daily dashboard reports + Prepare and distribute daily dashboard reports + Review previous day’s sales activity to ensure accuracy and completeness + Independently research and resolve any discrepancies in a timely manner and identify any documentation issues that need to be communicated and/or escalated · + Assist with maintaining and implementing new EDI transaction sets. + Ensure Customers and vendors transactions move between systems electronically + Troubleshoot any issues that arise + Install set-up mapping of new stakeholders · + 3. Back-up Accounts Receivable + Serve as the primary back-up for Accounts Receivable. + Post checks to the receivable system as well as electronically depositing funds into the bank account. + Verify dollars posted to customer’s accounts to ensure deposits into the bank account balances. · + 4. Back-up Accounts Payable + Serve as the primary back-up for Accounts Payable. + Post invoices and reconciliation discrepancies from invoices. · + 5. Reconciliation of balance sheet accounts. + Reconcile several states’ sales tax payable accounts to ensure tax records are in order. + Troubleshoot any discrepancies between customers and state authorities. · 6. Month-end reports + Prepare and distribute various month-end reports for customer and vendors + Reports are prepared utilizing excel formatting and sent via email or EDI. · 7. Product recalls + Notify Purchasing and Distribution mangers and Sales staff of product recall + Distribute necessary information to co-workers regarding product recalls + 8 + 88. Annual Inventory Participates in annual inventory as assigned 9. Other duties as assigned.+ + + + Essential Functions II + Participates in mandatory in-services and/or CE programs as mandated by policies and procedures/external agencies and as directed by management. 1. + Follows and understands the mission, vision, core values, Employee Standards of Behavior and company policies/procedures. 3. Other duties as assigned.