Accounting Clerk

Company Description

Since 1939, MJM Electric Cooperative has been serving more than 7,800 members in portions of Jersey, Macoupin, Montgomery, Bond, Fayette, Greene and Madison counties. MJM Electric Cooperative employs 30 dedicated team members and has annual revenues of $20 million. MJM Electric Cooperative is a member of Wabash Valley Power Alliance and the Association of Illinois Electric Cooperatives.

Job Description

PRIMARY OBJECTIVE

The primary objective of the accounting clerk is to accurately record and interpret assigned financial and accounting transactions consistent with approved and prescribed accounting practices and procedures.

Other objectives include:

1. Provides superior service to MJM member-owners.
2. Presents a positive image for the Cooperative.
3. Maintains a professional and courteous attitude.
4. Seeks to maximize efficiency within the office.
5. Ensures security and confidentiality of data, including wages, salaries and benefits.
6. Serves as a team player.

RESPONSIBILITIES:

• Receive and review all Cooperative invoices/statements to determine the propriety of account, department, and activity code numbers. Enter invoices/statements into the Accounts Payable module and process for payment in a timely manner in order to utilize discounts available.
• Maintain and have a current accounts payable subsidiary record of what has been paid and needs to be paid at all times and assure it balances to the general ledger.
• Maintain accounts payable vendor files.
• Print Accounts Payable checks as needed.
• Balance the cash drawer daily and make deposit for the bank.
• Verify daily deposits made through the Remit Plus system process through to the bank.
• Prepare a daily cash receipts and disbursements summary and report to Management.
• Process the recurring bank draft and credit card payment files.
• Void and Reissue capital credits.
• Ensure all vehicle records and expenses are properly posted.
• Maintain vehicle license registrations and inventory report for vehicles and trailers.
• Prepare month-end reports: checks over/under $5k, summaries of cash, CFC loan rates chart, cash flow, GL budget variance reporting.
• Assist with gathering information and reports for the monthly board meetings.
• Correctly analyze and reconcile general ledger accounts and maintain subsidiary records.
• Review material tickets and/or pick lists for all work orders and operation/maintenance work and adjust accordingly.
• Revise material descriptions and resolve computerized accounting issues associated with the material system.
• Assist with the annual inventory procedures. Prepare final inventory figures and work with the auditor to resolve any discrepancies. May perform periodic material inventory counts to assist with inventory control.
• Review work orders and determine which work orders to close for the month and balance subsidiary work order ledger to General Ledger.
• Enter plant units installed and retired for closed blanket work orders.
• Prepare special equipment accounts and credit equipment to appropriate accounts.
• Reorganize the processing sequences and procedures associated with plant record unit accumulation from engineering staking sheets and inventories of engineering work orders.
• Utilize PC programs to assist with preparation of financial reports based on data from completed engineering work orders.
• Assist Engineering & Operations in updating overhead rates and changing the standard install costs for the continuing property records and material sales cost figures. Revisions should be conducted annually or more frequently when needed.
• Submit LED replacements to Wabash for reimbursement.
• Assist with preparing audit work papers for annual audit pertaining to work-orders and continuing property records.
• Manage purchase orders in iVUE.
• Close the Misc. Receivable Module in iVUE
• Assist with Budget.
• Assist at the front desk when needed.
• Other duties as assigned.

REPORTS TO: DIRECTOR OF FINANCE & ACCOUNTING

Qualifications

PERSONAL, EDUCATION, TRAINING AND PHYSICAL REQUIREMENTS

1. A positive attitude, a strong work ethic, and a reputation for integrity and honesty.
2. An ability to work well with member/consumers.
3. Must be able to communicate well with coworkers.
4. Working knowledge of purchasing, accounting and inventory control.
5. Knowledge of rural electrification and experience with cooperative programs preferred.
6. A Bachelor’s degree in accounting, business administration, economics, or related degree preferred. Work experience in lieu of education will be considered.
7. Strong PC skills, including Microsoft Word, Excel, and Outlook.
8. Must have the ability to collect data, compose reports, type with accuracy sufficient to complete assigned computer-related duties.
9. Must be able to properly handle confidential information, including wages, salaries and benefits.
10. Attend meetings as a participant or observer and attend training seminars both at the office and at various outside locations upon request.

Additional Information

MJM Electric Cooperative is an Equal Opportunity Employer.

Category

Bookkeeping, Accounting, and Auditing Clerks

Job type

Full time